Purchasing Manager

About the role

We are seeking to hire an experienced Purchasing Manager with extensive experience in the Interior Design industry to execute and manage the firm's in-house procurement and expediting division. In collaboration with the design team, coordinate all furnishings to be purchased and installed for multiple client projects running parallel.

Work schedule:

• Remote or in-office
• Days of week: Mon-Fri based on needs of project
• Detailed invoice for services, due the end of each month

Responsibilities include:

• Assist in setting up client’s storage accounts
• Place all project orders after entry and client’s funding
• Responsible for all order tracking, expediting, coordination with vendors, showroom reps, delivery companies, and receiving warehouses as needed
• Maintain records and enter all transactions, purchase orders, receipts, and payments in Design Manager program
• Coordinate with design team on all client orders in preparation for multiple project installations
• Responsible for all shipping to company or client storage facilities
• Coordinate with import agents for all company and client orders
• Responsible for all damages, returns and claims through resolutions
• Manage relationships with key suppliers to maintain quality of goods and timely delivery
• Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of multiple projects
• Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting for immediate processing
• Meet project installation deadlines
• Collaborate with Bookkeeper as needed in keeping project monies accurate based on Client approvals, reselections (due to expired reserves, etc.) and payments received
• Assist with all company inventory as needed
• Email and phone coordination with vendors, showroom reps, delivery companies, and receiving warehouses as needed to meet deadlines.

Requirements:

• Bachelor’s degree
• 5+ years professional experience as an Expediter or Purchasing/Procurement Specialist
• Understanding of the Interior Design Industry and the to-the-trade purchasing environment
• Excellent written and verbal skills
• Understanding of basic accounting principles
• Acumen with numbers
• High proficiency in Microsoft Office Suite, especially Excel
• Proficiency with Design Manager Program
• Ability to prioritize and manage work while wearing many hats
• Strong sense of ownership and commitment to excellence

Details:

• Full time contractor position
• $85,000 -$95,000 annually, depending on experience
• Hybrid: remote and/or in-office work