Purchasing Coordinator

Position Summary: As the Purchasing Coordinator, you will be responsible for providing comprehensive administrative support to various departments while also assisting with purchasing activities. This dual role requires strong organizational skills, attention to detail, and the ability to multitask effectively. If you are a proactive individual who thrives in a dynamic environment, we encourage you to apply.

Key Responsibilities:

• Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members.
• Schedule meetings, appointments, and travel arrangements for executives and team members.
• Prepare and distribute internal communications, memos, and reports.
• Maintain office filing systems and databases, ensuring accurate and organized documentation.
• Assist in the coordination of company events and activities.
• Order and maintain office supplies and equipment inventory.
• Provide support for purchasing activities, including issuing Requests for Quotation, evaluating supplier bids, and negotiating prices and terms.
• Select suppliers in collaboration with project teams and issue purchase orders.
• Evaluate and manage supplier performance.
• Maintain records and filing systems related to purchasing activities.

Qualifications:

• High school diploma or equivalent; Associate Degree preferred.
• Proven experience in administrative support and purchasing coordination roles.
• Familiarity with purchasing procedures and supply chain management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and ability to work effectively in a fast-paced environment.