Purchasing Assistant

Our client, a global leader in the IT space is seeking to hire a Purchasing Assistant. The core hours for this position are 8:00am – 5:00pm M-F. This role starts as a 6-month contract but opens future opportunities for contract extensions and full-time positions for top performers with this Technology industry leader.

Position Overview

In this role, you will be coordinating multiple aspects of services projects, including schedules, resources, system configuration and reporting. The incumbent will work closely with the Professional Services Manager on strategic and tactical solutions for branch services delivery and maximizing utilization of billable resources.

Key Responsibilities:

• Manage procurement projects independently, to meet 24-hour deadlines handling on average 500 contracts a month to support sales team.
• Advise the Corporate IT Department, oversee shipping order contracts that average $300,000 a month, and streamline the process through audits and coordination with account managers and customers.
• Provide resource coordination for appropriate coworkers and partners to meet customer expectations and timelines, maximizing utilization of engineering and project management resources.
• Schedules and leads internal and client project kickoff meetings.
• Ensures projects are set up for appropriate invoicing.
• Prepare, monitor, and maintain resource forecasting reports, timelines and other project documentation including project closure reports.
• Meet with project team to outline, review, and monitor project goals, activities, status, risks and other activities as they relate to resource assignments as needed.
• Work with other groups to maximize the team's utilization on projects throughout the United States as needed.
• Maintain billable resources’ schedules.
• Meet regularly with branch sales and engineering teams to ensure proactive response to staffing needs and to anticipate staffing constraints.
• Maintain project status in the resource tracking and invoicing system of record.

Required Qualifications

• 1+ years of experience with resource coordination and project coordination inside a procurement, supply chain, or purchasing environment.
• 3+ years of direct customer service experience.
• Prefer someone with strong Microsoft Excel skills.
• Ability to work successfully in both an independent and team centric role.
• The ability to multi-task and prioritize effectively in a fast-paced environment.
• Develop and maintain positive working relationship with all internal clients and contacts
• Ability to communicate with coworkers at all levels in the organization.
• Strong communicator who has excellent analytical skill and is a natural problem solver.

Preferred Qualifications

• Bachelor’s Degree or equivalent experience in an IT related field with equivalent experience.
• IT Project Coordination experience.