Proposal Team Associate Director

This position leads, develops, and manages the proposal team. The Proposals Team Associate Director is also a complex problem solver and serves as the first escalation point for the proposal team members. This position supports executive-level presentations, remains responsive to the changing business needs, and responds to Request for Proposals (RFPs). The Proposals Associate Director also leads strategy, knowledge retention, content repository updates, creating custom template sales, and providing overall departmental status reports.

Responsibilities:

• Hire, train, and develop all team members
• Develop team policies and training
• Develop and implement Proposals team strategy
• Manage RFP and Vendor Requests inboxes
• Strategically allocate all requests for support for both proposals team and vendor requests
• Serve as the first point of escalation for proposal team members; remain highly responsive to the business needs
• Capture and report on all requests supported by the proposals team
• Capture and report on win-loss data and areas of continuous improvement
• Audit all work for quality and retention
• Lead the creation of reusable content and templates. Manage the accuracy and updates of the content repository (Responsive)
• Conduct peer reviews of work completed
• Support complex and executive-level business development activities and presentations
• Lead and utilize proposal and project management methodologies to meet milestones for the preparation of formal bids in response to customers' specifications and requirements
• Participate in proposal strategy meetings to identify and document solutions, win themes, and discriminators
• Work closely with the sales team and internal Subject Matter Experts to produce and deliver technically accurate, high-quality, on-time responses for Requests for Proposals (RFPs), Requests for Information (RFI's), and AdHoc proposals
• Effectively use existing data to address recurring content inquiries and develop strong proposals
• Audit and create proposal artifacts, including customer research, data compilations, special analysis projects, etc.
• Evaluate proposal content for clarity, consistency, and responsiveness to requirements and follow up with contributors to close any gaps
• Ensure on-time submission of the proposal responses
• Manage multiple proposal requests and projects simultaneously while maintaining quality standards and meeting deadlines
• Serve as the first point of contact for standard and custom marketing materials and sales support
• Design and develop customized sales materials, including whitepapers and PowerPoint presentations that are consistent with Oxford's branding guidelines
• Manage, create, and generalize reports on accounts by leveraging Tableau and market data software
• Lead vendor profile setup and other administrative requirements as needed
• Collaborate with the Vice President of Strategic Business Operations for proposal team future state plan and recommendations

Required/Minimum Qualifications

• 10+ years of proposal management experience
• 5+ years of team supervisory experience
• APMP Certification
• Significant ability to solve complex problems and work in a fast-paced environment
• Strong prioritization skills with the ability to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry heavy and diverse workloads with tight timelines
• Experience supporting sales team members and providing sales support
• Self-Starter with close attention to detail
• Excellent written and verbal communication skills
• Extensive experience in professional business writing and communications (experience in the consulting industry is a plus)
• Significant experience in professional business experience creating, designing, and constructing PowerPoint presentations
• Expert understanding of MS Office (Word, Excel, and PowerPoint)