Project Coordinator

GEMCO Constructors, founded in July of 2014, is headquartered in Indianapolis, Indiana. GEMCO is a national mechanical, electrical, plumbing, building automation systems and service contractor providing comprehensive design and build solutions for its customers throughout the United States. GEMCO is coast to coast holding engineering and construction registrations, licenses, and certifications within 30+ states.

Position Summary

The Project Coordinator is responsible for creating and issuing purchase orders, booking travel, ordering rental equipment, gathering closeout documents

Primary Responsibilities And Duties

• Make travel arrangements for field and office
• Hotels
• CLC lodging platform
• Apartments
• Traveler’s Haven platform
• Car Rentals
• National Rental Car/Enterprise Fleet
• Flights
• Knowledge of how to book, reschedule, etc
• Issue, update, cancel Purchase Orders
• Assist in gathering and processing submittals and operation and maintenance manuals
• Order and maintain tracking of Equipment Rentals through Sunbelt, United, etc on a weekly basis
• Finding and assisting in New Vendor Set-Up
• Finding contractors for stone, concrete, core drilling, saw cutting for jobsite needs
• Keep Project Team Information Sheet current
• Attend all department/company meetings
• Upload and code AMEX charges each month and assist any department members with completion of their accounts, as needed
• Managing Daily Reports, Highlighted Drawings and other various tasks
• Clean up job folders, save all documents in correct areas on G Drive
• Receive and get approval on temporary employee time sheets from PM, send to AP
• Receive, sort and send expenses receipts, travel maps, and job sign in sheets to assist in Time Review and Submittal process each week
• Send weekly updates
• Permitting/Licensing knowledge
• Update CE job information, purchase orders and subcontracts, as needed
• AP approval routing reconciliation
• Assist PM’s by printing billing worksheets, open PO reports and labor and material
• reports for jobs prior to WIP each month
• Assist with gathering contract documents for new jobs ie verified lists, COI, etc as needed
• Keep spreadsheet of department employees updated for easy availability
• Daily correspondence and tasks as requested by Directors, PM’s and Supers
• Shipping/freight for department, as needed
• Maintain department shared calendar
• Maintain meeting invites through Teams
• Documenting and following up on outstanding items
• Obtain certificate of insurance for new projects.
  

Traits/Competencies

• Time Management
• Multitask
• High paced environment
• Availability on evenings/weekends, as needed
• Analytical/Problem Solving abilities
• Detail Oriented
• Communication
• Organized
• Ability to prioritize tasks based on urgency/importance
  
  

Requirements

• Knowledge of Microsoft Office
• Understanding /Experience with travel arrangements
• Available after hours/weekends for travel emergencies
  
  

Physical Demands

• Required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  
  

Our employees are our most valuable asset. That's why at GEMCO Constructors we're committed to a comprehensive employee benefit program that helps our employees stay healthy and feel secure. We offer the following:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Accidental Death & Dismemberment
• Voluntary Life and Accidental Death & Dismemberment
• Short Term Disability Insurance
• Long Term Disability Insurance
• Accident
• Critical Illness
• Employee Assistance Program (EAP)
  
  

Our core values are "DECISIVENESS, DEPENDABILITY, INITIATIVE, RESOURCEFULNESS and FLEXIBILITY".

• DECISIVENESS – Recognizing and acting on key factors to finalize important decisions.
• DEPENDABILITY – Fulfilling what I consented to do, even if it means unexpected sacrifice.
• INITIATIVE – Recognizing and doing what needs to be done before I am asked to do it.
• RESOURCEFULLNESS – Effectively utilizing the people and tools available to overcome challenges.
• FLEXIBILITY – Willingness to change plans or ideas to benefit the greater good.
  
  

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.