Project Assistant

Project Assistant

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

DESCRIPTION:

Collect information, format, and issue weekly and monthly progress reports

Assist with provisioning projects and setting up general project documents

Support proposal creation and facilitate team design concepts using Word, PowerPoint, and Adobe products

Manage project calendars

Record, format, and publish team meeting minutes

Work with document management software programs for sending workflows and transmittals to clients

Coordinate, set-up, tear down large team meetings

Maintain team documents, such as distribution matrix and contact lists

Act as a communication liaison between internal team and client regarding scheduling conflicts and travel arrangements

Assist Project Management Team with booking travel and doing expense reports as needed

Coordinate between the Home Office and Site teams

Track and register team members for required project trainings

Be the point of contact for miscellaneous needs and question of the project team, prioritizing needs as necessary

Learning new corporate programs and software updates early in order to assist during roll outs

REQUIREMENTS:

Minimum of one year applicable office/clerical experience preferred

Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required

Moderate Adobe Creative Cloud experience preferred

Self-starter and confident in communicating with a variety of team members

Excellent organizational skills and attention to detail