Program Assistant

RPStaffing is conducting an immediate confidential search for the Program Associate with a major global organization based in Washington, D.C. Apply today for immediate consideration.

***Candidates must be currently living in the Washington DC area***

Job Title: Program Assistant

Status: Full-Time

Hybrid Model: One day per week onsite

Office Location: Washington, D.C.

This position is responsible for assisting in program implementation and supporting the regional leadership team in tracking the financial, strategic, administrative, and legal tasks involved in completing programmatic work.

• Process invoices, contracts, grant agreements, vouchers, consultant payments, field office advances, partner payments, payment requests and other financial documents using an electronic payment and filing system.
• Prepare travel authorizations and travel expense reports and coordinate international travel logistics.
• File, account for, and handle consultant requests and invoices.
• Monitor and track payment requests, burn rates, accounting documents, field office liquidations, travel expense reports, and documents for signature in close coordination with grants and finance teams.
• Prepare routine correspondence and mailings and perform clerical duties as needed.
• Coordinate regular staff meetings, including facilitating discussions, drafting agendas, and tracking action items for domestic and international staff.
• Prepare budgets for proposals and budget modifications in coordination with staff as needed.
• Provide administrative support on project implementation as needed.
• As directed, draft, review, and edit periodic reports, proposals, and other documents for submission to donor agencies.
• Support in the preparation, organization, and follow-up for events
• Manage or contribute to public outreach and communications, which may include managing social media accounts, writing blogs, and drafting promotional materials, in collaboration with the Communications department when appropriate.
• Ensure web pages contain fresh, relevant material and provide support as needed to program-related websites.
• Generate and edit a variety of digital and print materials, including some project deliverables. Examples: writing blogs or scripts, video production, flyer creation, and proofreading reports to ensure text is error-free and adheres to editorial policies.

Organization, Communication, and Research Skills

• Bachelor’s degree or years of equivalent experience required in one of the following or equivalent fields: International Relations, International Business, economic development, Political Science, or Public Policy.
• Minimum of one year of administrative office experience required.
• Proficiency in MS-Office, specifically Word, Excel, and Outlook.
• Prior experience with JAMIS or another accounting software preferred.
• Demonstrated experience conducting data entry to disburse payments to individuals, suppliers, and partners.
• Demonstrated experience working in a matrix structure or cross different/multiple departments is preferred.
• Superior organization skills and dedication to completing projects in a timely manner.
• Strong English writing abilities, critical thinking skills, and analytical skills.
• Strong organizational, interpersonal, and communication skills.
• Demonstrated experience with grants and contracts preferred.
• Flexibility to collaborate with a diverse team or work independently and deliver consistent, reliable results.
• Detail oriented and ability to handle multiple tasks in a fast-paced environment.
• Ability to work in a team environment.
• Strong financial acumen and ability to develop, manage, and monitor project budgets.

The preceding description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, or qualifications required of employees assigned to this job.