Production Coordinator

Company Overview

Frank & Eileen was born in 2009 when former engineer Audrey McLoghlin sought to reinvent the button-up for women — a category previously focused solely on men. Inspired by Audrey’s Irish grandparents—our brand namesakes, Frank & Eileen—we have grown slowly and intentionally from our best-Italian-fabric-in-the-world-obsessed beginnings. Now a globally recognized fashion brand, Frank & Eileen is a certified woman-owned, woman-led B Corp business that has retained 100% ownership while working with the same ethical, sustainable manufacturers for over a decade. Our mission is to model and support entrepreneurship as a force for good—all from our family-friendly HQ in sunny California.

The Role

The Production Coordinator is a critical role on the Photo team. Responsible for ensuring all photo shoot pre-production, day of, and post-production tasks are completed. We are looking for a candidate that is passionate about our brand, can work independently, has an acute attention to detail, and can balance multiple responsibilities at a time. This candidate should have a passion for retail and fashion. This role will report to the Photo Producer and is full time in our Downtown LA office.

Responsibilities

Sample Management:

• Organize current and past seasons DTC samples at the LA office for photo shoots and internal meetings accordingly.
• Manage sample closet ensuring well organized, labeled, and easily accessible for teams.
• Work directly with Production on missing samples, design notes, and any sizing/fit issues—relaying all pertinent information to respective team members.
• Ensure core sample collection is complete. Order new samples to refresh the sample set and for different model sizes as needed.
• Partner with Wholesale to coordinate sharing of samples as needed.
• Track size inventory in relation to booked models for all shoots and track samples sent out for various reasons, including but not limited to model agencies outside of LA.
• Work one-on-one with freelance stylists for style-outs, ensuring visual shot lists correctly correspond with paired looks.
• Coordinate inventory of styling pieces/props including jewelry and accessory pick-ups and/or returns.
• Responsible for ordering/maintaining various sample-related items, such as racks, hangers, tags, storage bags, etc. with manager approval.
• Manage image status tracking/updates for both flat lay and on-figure imagery.
• Support Producer by tracking shoot receipts and other basic production administrative tasks.
• Other tasks may be assigned as needed.

In Studio Photo Shoots:

• Own sample and shot list management for all flat lay in-studio shoots.
• Responsible for dropping off/picking up samples to/from external studio for flat lay shoots.
• Attend all flat lay shoots to approve shots are completed as per plan.

On-Model Photo Shoots:

• Responsible for being on all on model photo shoots.
• Assist Producer in packing/unpacking messenger truck.
• Act as second Stylist Assistant on all shoots by providing quality fit checks to anticipate any potential roadblocks or on-set changes.
• Ensure models are in the correct outfit for each shot and work closely with stylists to ensure samples fit models correctly.
• Ensure samples are well labeled, organized, and maintained during the photo shoots.

Who You Are

• Must be passionate about Frank & Eileen, our mission, and fashion.
• Must be able to prioritize under pressure, work quickly, and meet creative deadlines.
• Highly process & result oriented with strong attention to detail.
• Excellent time management skills, extremely well organized and adept at working independently in a fast-paced environment.
• Ability to collaborate and communicate with other teams at all levels within the organization.
• Demonstrates initiative, is conscientious and provides complete follow-through on areas of responsibility.
• Is a self-starter and looks for areas needing improvement.
• Must possess a valid Driver’s License with a clean driving record and be insurable under company’s standard liability policy, as issues by company’s current insurance carrier.
• Proficient in project management software with MS Office and/or Google Workspace. Airtable experience preferred.
• 1-3 years of experience in sample coordination and/or retail project management.

Physical Requirements:

• Must be able to lift and move samples and equipment; loading and unloading messenger truck between locations and HQ office as well as transporting samples/racks by individual's own transportation.
• While performing the duties of this job, the employee is regularly required to stand and lift heavy objects, up to 50 pounds.

Compensation

Salary Range of $70,000-$80,000

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. 

*Frank & Eileen is an equal opportunity employer, celebrating diversity and creating an inclusive environment for our employees and customers. We are committed to comply with all Federal, State and local laws providing EEO and all other employment laws and regulations.