At Axia Women’s Health, our vision is to lead the way in improving women's health. At the core of achieving this is a caring, connected, and progressive community of 500 providers across nearly 200 women's health centers in New Jersey, Pennsylvania, Indiana, Ohio, and Kentucky. The rapidly growing network spans OB/GYN physicians, breast health centers, high-risk pregnancy centers, two laboratories, urogynecology care, and fertility centers. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives. We are actively recruiting for a Practice Administrator for our Valley Forge OB/GYN practice with locations in Phoenixville, Limerick, and Collegeville, PA.
The Practice Administrator will report to the VP of PA Operations and will be responsible for the daily management of a care center. Duties include directing, supervising and coordinating the overall clinical and business operations for the Care Center, participating in the development and administration of policies on clinical and business operations and participating in strategic planning. Must have experience managing a high volume practice.
Directly oversees 1 care center with up to 3 locations.
Participates in the strategic growth plan for Care Center. Assist in the development and implementation of long-term business plans and initiatives to enhance the practice’s growth and profitability.
Quality Improvement: Collaborate with clinical staff to develop and implement quality improvement initiatives, ensuring that the practice delivers high-quality healthcare services and meets or exceeds industry standards.
Drives achievement of operational KPIs (front end denials, productivity increases, etc.)
Identifies trends and issues related to billing/payro concerns in collaboration with RCM partners, presents concerns with plans for resolution.
Leads or participates in MSO or regional based initiatives or programs.
Develops, documents, implements care center workflows to optimize operational efficiencies in collaboration with MSO supports.
Supervises startup of new programs and revenue streams at the Care Centers
Oversight for the patient experience, drives improvement and action planning.
Ensures adherence to cash management processes including weekly deposits being completed.
Manages expenses in accordance with set budgets (clinical and non-clinical), makes recommendations for saving opportunities.
Works closely with the marketing team on projects related to the care centers, including oversight of social media activities, marketing events, care center promotional materials.
Liaison with referring practices.
Manages compliance with regulatory and state governing bodies in collaboration with MSO supports (CLIA, OSHA, CDC, DOH)
Oversight of the colleague experience, driving achievement of colleague satisfaction targets.
Interprets policies, objectives and operational procedures.
Mentoring of new care center managers and/or managers in training
Oversees provider support including scheduling, on call scheduling, reimbursement, PTO, etc..
Provider/physician credentialing
Coordination with lead physician on care center matters.
Facilitates any needs that arise with Labor & Delivery or other departments at affiliate hospital.
Facility maintenance/equipment
Travel required up to 20% of the time.
This role is an on-site position.
Supervisory Responsibilities
Overall management of both clinical/non-clinical care center colleagues, approximately 30-45 colleagues, 11-14 providers.
Qualities & Skills
Proven ability to manage and motivate a diverse team of professionals.
Excellent organizational, leadership, and interpersonal skills.
Excellent verbal and written communication.
Demonstrated ability to establish and maintain effective working relationships with personnel across various facilities as well as external entities.
Strong Knowledge of Microsoft Office Suite
Ability to adapt to changes in the healthcare industry and stay updated on current trends and practices.
Education & Experience
4-year degree from an accredited college in business, healthcare, or related field.
3 plus years of experience managing a high-volume practice, OB/GYN or Fertility specialty, preferred.
Experience managing a multi-site practice
Experience managing 30 plus colleagues.
Knowledge of electronic billing process and medical insurance.
Experience with electronic health records (EHR) systems and healthcare information technology (eCw preferred).
Full Time Benefits Summary
Full time benefit-eligibility beginning the first of the month after hire
Immediate 401(k) matching contribution with no vesting period
Generous PTO offering with additional time off for volunteering
Choice of multiple medical insurance plans to best meet your needs as low as $8 per pay
Access to Axia providers at little to no cost through Axia’s medical insurance
Axia-paid life insurance, short term and long term disability
Free counseling for colleagues and family members, including parents and parents-in-law
Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA, identity theft, long term care, pet insurance and more!
At Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves. We welcome all individuals – without regards to gender, race, ethnicity, ability, or sexual orientation – and proudly celebrate our individual experiences and differences.
Seniority level
Director
Employment type
Full-time
Job function
Health Care Provider
Industries
Hospitals and Health Care
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