Post Award Manager (86485BR)

University Job Title

Post Award Grant Manager

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (M5)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Accounting/ Financial

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Outside of campus, within Connecticut

Worksite Address

60 College Street

New Haven, CT 06510

Work Model

Remote

Position Focus

Reporting to the Associate Director, Research Administration Post-Award at the Yale School of Public Health, the Post Award Manager will lead a team of accounting staff and one Financial Assistant responsible for the management of faculty financial portfolios, ensuring work is of superior quality, reports are submitted timely and accurately, and staff work together as a cohesive team. This position will provide support and guidance to the team as well as to faculty and staff to optimize the Principal Investigator’s use of research funding and mitigate risk. This role will meet with the Chairs of three assigned departments and be the point of contact for post award support for these departments, ensuring compliance with Yale policies, sponsor guidelines and that Departmental needs are met for Post Award support. This position will interface with University offices such as Controller, Office of Sponsored Projects (OSP) and Sponsored Projects Financial Administration (SPFA) and external agencies. The Incumbent will work closely with other departmental personnel to identify best practices and areas of need. Provides high level of client satisfaction through strong relationship management efforts.

Supervise a team of financial professionals in providing excellent support to faculty, managing the post award activities of the team as well as departmental financial activities. Serves as a liaison between the Office of Financial Administration and the Chairs of the assigned department. Manage monthly reporting process to faculty, ensuring reporting deadlines are met and that staff meets with faculty to review reports and suggest recommendations, as needed. Manage and guide staff consistently on sponsor regulations, including federal and non-federal sponsors, noting those with unique requirements/guidelines. Problem solve as issues arise and escalate to the Associate Director as necessary. Manage effort reporting process for the team, ensuring all internal deadlines are met. Manage faculty incentive process for the team, ensuring faculty receive accurate incentives in a timely manner. Review and approve calculations and transfers. Manage labor distribution and labor suspense process to minimize cost transfers for the team. Review and approve all cost transfers for the team ensuring tests of allowability are met and adherence to University policies and procedures, including concise explanations and inclusion of appropriate documentation. Manage the Financial Status Report (FSR) process, ensuring all internal deadlines are met. Review and approve all FSRs for submission to SPFA, ensuring accuracy of reports and adherence to sponsor guidelines, university policies and procedures. Thorough review of post award processes, recommending improvements as identified. Act as liaison to University offices outside of YSPH (Controller, OSP and SPFA, etc.) and external funding agencies. Continually strive to improve processes and provide high quality service to all YSPH customers. Serve as backup to Post Award staff.

Essential Duties

• Develop, recommend and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines. Participate in the implementation of new or revised University financial policies and procedures. 2. Provide detailed financial reports to Department leadership, PIs and grant agencies, as needed. Work with appropriate resources (OSP and other centralized University offices) to improve financial reporting for faculty. Provide grant consultation to faculty to ensure consistent fiscal responsibility within each organizational unit. Meet regularly with Sr. Ops Manager to update and apprise of ongoing issues. 3. Manage a team of Portfolio Analysts including hiring, training and performance management. Develop resource allocation metrics and cross coverage plans. Monitor ongoing performance and use of resources to minimize duplication of effort. 4. Review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department. 5. Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 6. Provide faculty with budgetary financial guidance concerning the availability of funding for recruitment, appointments and reappointments, as well as for decisions on layoffs. 7. Manage and monitor all related compliance issues including effort reporting, certifications, labor and non-labor cost transfers, University audits and reviews. 8. Direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department post award administration. 9. Provide training to faculty and staff related to the grant management function. Provide training and professional development opportunities to staff. 10. Serve as backup to Post Award staff. 11. May perform other duties, activities, or projects as assigned.
  
  

Required Education And Experience

Bachelor’s Degree and five years of related work experience or an equivalent combination of education and experience.

Required Skill/Ability 1

Well-developed analytical, organizational and communication skills, combined with ability to be flexible and to multitask. High attention to detail and prioritization of tasks.

Required Skill/Ability 2

Excellent interpersonal skills. Ability to work independently and effectively with a wide range of individuals. Exhibit and maintain a positive attitude. Demonstrate strong personal integrity and good judgement.

Required Skill/Ability 3

Demonstrated ability with fund accounting and/or grant and contract administration.

Required Skill/Ability 4

Well-developed financial, planning, organizational, problem-resolution skills.

Required Skill/Ability 5

Thorough working knowledge of PC-based tools including Microsoft Office Suite, database administration, and other related software. Familiarity with financial management systems.

Preferred Education, Experience And Skills

Previous Sponsored Award financial management, experience with Yale’s financial systems, policies and procedures; Workday Financials, YBT and IRES. Experience in managing, mentoring and advising staff.

Weekend Hours Required?

No

Evening Hours Required?

No

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

Required

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus