Policy Assistant
Overview
The Policy Assistant within the Policy Team in the Mayor’s Office is responsible for managing administrative and operational responsibilities related to policymaking, policy communications, and policy-related community engagement, This includes, but is not limited to, coordinating and facilitating the scheduling of internal and external stakeholders; managing the overall organization of materials for the Policy Team, including briefing materials for the Mayor and senior staff; and assisting on policy initiatives. The position frequently acts as a liaison to administration officials as well as external stakeholders, and residents of Boston. The position may have exceptional opportunities for growth and offers a high level of hands-on experience for the right individual.
Responsibilities
Terms:
Non Union/MM2-6
Hours per week: 35
The Policy Assistant within the Policy Team in the Mayor’s Office is responsible for managing administrative and operational responsibilities related to policymaking, policy communications, and policy-related community engagement, This includes, but is not limited to, coordinating and facilitating the scheduling of internal and external stakeholders; managing the overall organization of materials for the Policy Team, including briefing materials for the Mayor and senior staff; and assisting on policy initiatives. The position frequently acts as a liaison to administration officials as well as external stakeholders, and residents of Boston. The position may have exceptional opportunities for growth and offers a high level of hands-on experience for the right individual.
Responsibilities
- Manage the calendar for the Policy Team, in particular the daily calendar of the Chief of Policy, such as planning and coordinating all details related to meetings and events;
- Assist with the preparation of written materials for policy team members and internal and external meetings;
- Perform administrative functions including emails and other inquiries and responding promptly and courteously;
- Supports the policy team on signature projects and coordinate meetings of the broader policy and senior advisors group;
- Represent the Mayor's Office in a professional manner;
- Performs related duties as required.
- At least two (2) years full-time, or equivalent part-time, professional experience.
- A Bachelor’s degree may be substituted for two (2) years of the required experience.
- Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
- Strong interpersonal skills; willingness to work as part of a multicultural team; commitment to building genuine, respectful relationships with internal and external partners.
- Strong organizational skills and attention to detail
- Demonstrated commitment to community building, civic engagement, equity and justice.
- Ability to maintain calm under pressure and in high-stress situations
- Ability to exercise discretion and good judgment; maintain confidentiality with highly sensitive information.
- Experience with Microsoft Office and Google Workspace tools.
Terms:
Non Union/MM2-6
Hours per week: 35
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Other -
Industries
Government Administration
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