Philanthropic Fulfillment Graduate Administrative Assistant

Position Summary

The Graduate Administrative Assistant for the Philanthropic Fulfillment department will support the administration of all scholarships, fund commitments, and organizational stewardship efforts. The Graduate Administrative Assistant will assist in the processing of approved fund agreements, administration of annual scholarships in advance of the university awarding cycle, and support in the recognition and stewardship of donors.

Essential Duties And Responsibilities

Uphold SDSU Foundation Standards

• Responsible for upholding the standards of the SDSU Foundation especially pertaining to quality control and other elements that impact relationships with donors and use of data and information
  
  

Fund Administration Support

• Process all approved Memorandum of Agreements (MOAs)
• Maintain the organizational tracking and filing system for pending and completed agreements
  
  

Scholarship Administration Support

• Assist in the loading of annual scholarship awards to the university
• Assist in the annual scholarship thank you note process in collaboration with the university and creative services department
  
  

Donor Recognition and Stewardship Support

• Assist in the organizational stewardship initiatives including the gift thank you process
• Assist in the administration of the organization’s donor recognition societies
  
  

Other Duties

• Other duties may be assigned to meet the organization’s needs
  
  

Education Requirements

Candidates must be qualified for unconditional admission to Graduate School at South Dakota State University.

Additional Qualifications

Qualified individuals will possess the following:

• A high level of interpersonal skills, both in person and by phone, to handle sensitive and confidential situations with varied internal and external constituencies
• Customer service skills requiring clear communication in person, on the phone, and in writing are essential
• A high level of integrity, including ability to treat confidential information with discretion.
• Ability to be organized and resourceful to locate and compile information and accomplish projects with minimal supervision.
• Consistent attention to detail in composing and proofing materials, establishing priorities, and meeting deadlines.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to work independently as well as in a collaborative team environment with professional demeanor, self-reliance, and resourcefulness.
• Dependability and punctuality
• High energy, positive attitude, and high degree of initiative
• Proficient experience using the most recent versions of computer software applications including word processing, spreadsheets, database and presentation software (i.e. MSWord, Excel, Outlook, PowerPoint)
  
  

Compensation

In addition to an hourly rate, includes a special tuition rate (waiver of tuition costs, university support fee and program fees for state-support and self-support courses).

Work Schedule

This assistantship requires a commitment of 20 hours per week and is based in Brookings, SD. The work schedule may vary based on class schedule.

Typical Physical Demands

Requires sitting, standing, bending, reaching, and some lifting. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office and/or clerical equipment. Requires normal range of hearing and vision.

Employee Statement of Understanding

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Regular attendance is required in this job. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. The SDSU Foundation is an Equal Opportunity Employer.

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