We are currently looking for an experienced assistant to support a HNW celebrity in the entertainment industry. This is a full-time role that will require flexibility and a 24/7 mindset. In order to be successful in this role you must have at least 5 years of experience working in a similar capacity, be comfortable implementing processes and systems of organization, excel at working independently and being proactive, understand you are a representation of the principal and operate with absolute discretion at all times, be able to maintain calmness in a sometimes-stressful environment, and are excellent at multi-tasking. Bilingual English/Spanish is a must.
Responsibilities:
Manage principal’s personal and work calendars with sharp detail
Gatekeeper of time – manage requests based on the appropriate priority level while maintaining an excellent service experience
Schedule meetings, including liaising with cross-functional teams across time zones in order to maintain smooth daily operations
Thoroughly prepare for all meetings, media interviews, conference panels, podcasts, etc., by gathering relevant materials, background, and supporting information
Note taking during meetings and follow up on action items
Execute day-to-day administrative tasks, including organizing documents, arranging deliveries/returns, and updating contacts
Oversee household staff, personal staff and partnership management
Liaise between Principal and their publicists, agents, managers, social media team, glam team, house manager, and business managers.
Coordinate international and domestic travel logistics, including flight itineraries, hotels, reservations, and car services
Open to travel - Driver License, Own car & Passport required
Location: hybrid in Beverly Hills, CA.
Schedule: This is not a 9-5pm role and does require flexibility to work around the principal’s schedule. Some weekends and holiday’s may be required.
Compensation and benefits: up to $125k DOE, medical and dental insurance, PTO.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative and Management
Industries
Individual and Family Services and Entertainment Providers
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