Personal Assistant & Office Manager

OVERVIEW:

As Personal Assistant to the NAM Leadership team, your role will be to help optimize their time, to provide the maximum efficiency and effectiveness for them to perform in role. Alongside this you will manage the New York Office and suppliers.

On a day-to-day basis, you will help to prioritize activities, identifying those with the biggest impact. No day will be the same, responsibilities spanning from diary management across multiple time zones, to planning complex travel around the globe, and the detailed agendas to accompany these trips.

Please note t his is a hybrid role partially based in our New York City office. All candidates must be local or willing to relocate. You must also be authorized to work in the United States .

WHAT YOU'LL BE DOING:

Responsible For:

• Handling and responding to all correspondence including phone calls, emails and letters
• Scheduling appointments and organising diary entries
• Setting reminders for meetings, appointments and other important tasks
• Making travel and hotel arrangements
• Planning conferences, workshops, seminars and other events
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
• Liaising with other members of staff and external parties such as clients and press
• Preparing expense reports and maintaining a filing system
• Sourcing providers and suppliers, and negotiating terms
• Greeting and liaising with guests
• Taking inventory of office supplies and order more if needed
• In conjunction with global facilities team helping establish and maintain office procedures
  
  
  

WHAT YOU'LL NEED:

Essential Skills & Experience:

• Proven experience as a Personal Assistant to Executives.
• Strong verbal and written communication skills, with the ability to adapt messages/tone of voice to differing audiences
• Proven experience in complex diary management across multiple locations, with differing time zones
• Ability to build long lasting, trusted relationships with all levels of the business
• Proactive and forward-planning, with the ability to work autonomously
• Experience of dealing with multiple critical demands from global teams
• Will have exceptional attention to detail and be an experienced planner with the ability to respond effectively and efficiently to change, all whilst remaining composed, with a good sense of humour
• Proven record of managing large amounts of confidential or business sensitive information, with an awareness of data protection
• Comfortable with technology with an advanced knowledge of Microsoft Office Suite
• A highly structured, and methodical approach to co-ordinating tasks and anticipating future requirements
• A collaborative team player, always going above and beyond, and offering support to others where needed
• Worked within a fast-paced global brand or equivalent industry
• Previous experience working with Notion & Slack
• Experience supporting executives for global brands
  
  
  

About Us.

We’re here to unite the conditioning community. We believe that putting the sweat in today, prepares us for tomorrow. So, we give people the tools they need to reach further, go faster, be stronger. We celebrate those who show up – for themselves – to be their physical or mental best, whatever that means for them. It’s what we want for our community, and our team. A team that’s growing rapidly around the world. A collective of talented individuals working together to invent Gymshark’s future. Our plans are ambitious, and we’re looking for people who want to join us for the ride – our growth will be your growth.

THE PERKS.

At Gymshark we believe in the importance of investing in our employees through their physical, mental, and financial health along with being able to provide some fun and inclusive perks along the way.

This role has a salary range between $65,000-$75,000. The base pay offered is based on market, experience, and skills.

Part of our compensation package includes a discretionary annual company performance bonus. We are also able to offer our employees and their families a comprehensive medical, dental, and vision package. Gymshark provides company paid short-term and long-term disability insurance, life insurance, and our Sharks also receive a generous 401K match to help them save for their retirement.

Gymshark will continue to support our employees’ overall wellbeing through several perks including 20 days of paid time off (plus your birthday), 11 holidays, commuter benefits, wellbeing program, and a 50% discount on all Gymshark items. We hope you consider joining our growing family in New York City.

• All benefits are non-contractual, and Gymshark may amend, terminate, or enhance the benefits provided you and our other employees from time to time as it deems appropriate.
  
  
  

BELONGING AT GYMSHARK.

Our mission is to be a place where everyone belongs. We’re an equal opportunities employer, and for us that means we always strive to be as inclusive as possible in all aspects of employment, right from your application. We’re committed to finding reasonable adjustments* for candidates with specific needs or have a disability during our recruitment process, and all applicants will be considered fairly and equally. We do not tolerate discrimination of any kind. *If you’d like to request a reasonable adjustment please email peopleteamusa@gymshark.com.