Personal Assistant/House Manager

Overview

We are seeking a highly organized and detail-oriented Personal Assistant/House Manager to support the Chief Executive Officer. This role is crucial for ensuring the smooth operation of both the CEO's professional and personal environments. The ideal candidate will be adept at managing a complex calendar, coordinating with key team members and external parties, and overseeing the general management of the household.

Key Responsibilities

• Calendar Management: Organize and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements to ensure optimal time management.
• Communication: Serve as the primary point of contact between the CEO and internal teams as well as external parties. Ensure clear and effective communication across all channels.
• Event Planning and Coordination: Plan and coordinate events, from business conferences to private dinners, ensuring they meet the CEO’s standards and objectives.
• Travel Arrangements: Handle all aspects of travel logistics, including booking flights, accommodations, and preparing detailed itineraries to ensure seamless travel experiences.
• Household Management: Oversee the household operations, including scheduling cleaners, maintenance, and other household staff. Ensure the household is maintained to high standards.
• Research and Project Management: Conduct research and manage projects as directed by the CEO. This may include gathering data, preparing reports, and presenting findings in a structured manner.
• Administrative Support: Perform a variety of administrative tasks including managing emails, preparing correspondence, and handling confidential documents with discretion.
  
  

Key Qualities

• Excellent Communication Skills: Ability to articulate clearly and communicate effectively with various stakeholders on all levels.
• Meticulous Attention to Detail: Must have a keen eye for detail, ensuring accuracy in every aspect of the role.
• Strong Organizational Skills: Capable of managing multiple tasks and projects with high precision and efficiency.
• Proficiency in Microsoft Office: Skilled in MS Office suite (Word, Excel, PowerPoint, Outlook) to produce documents, reports, and presentations.
• Adaptability: Willingness to step out of comfort zones, handle unexpected changes smoothly, and manage diverse tasks.
• Research Proficiency: Ability to take a broad topic, conduct thorough research, and synthesize information into organized, actionable insights.
  
  

Education and Experience

• Proven experience as a Personal Assistant, House Manager, or similar role, particularly in a corporate setting or for high-level executives.
  
  

Additional Requirements

• Must be willing to undergo a background check.
• Flexibility to work outside of standard business hours as needed.
• Hybrid work environment - willingness to meet in person 2-3 times a week in Chicago.
• A valid driver’s license and reliable transportation.
  
  

Application Process

Interested candidates should submit a resume and a cover letter outlining their qualifications and why they are a good fit for the role. Please include examples of previous experience managing complex schedules and overseeing household operations. This position offers a unique opportunity to work closely with a senior executive in a dynamic industry, providing both administrative support and household management. If you are a proactive, meticulous, and dedicated professional looking for a challenging role, we encourage you to apply.