Per Diem Birth Registrar

If you are an existing employee of South Shore Health then please apply through the internal career site.

Requisition Number

R-16626

Facility

LOC0001 - 55 Fogg Road55 Fogg Road Weymouth, MA 02190

Department Name

SSH Women and Family Health

Status

Part time

Budgeted Hours

0

Shift

Varied Shifts (United States of America)

Under minimal supervision and according to established objectives and procedures, performs clerical duties to complete and maintain birth records, fetal/neonatal death reports, notarization of paternity, adoption reports, and Affidavits as needed.

Essential Functions

Essential functions are those tasks, duties and responsibilities that comprise the means of accomplishing the job's purpose and objectives. Essential functions are critical or fundamental to the performance of the job. They are the major functions that the person in the job is held accountable for. Following are the essential functions of the job.

• Use this to denote if a function does not provide opportunity to perform beyond "Meets Expectations"
• Collects documents needed for preparing birth certificates, fetal/neonatal death reports
• Analyzes these documents for accuracy. Obtains any missing information from the mother's or baby’s medical record (including Meditech)
• Visits with mother/parents to obtain baby’s name and to verify information on the parent worksheet.
• Utilizes the internet to obtain correct spellings of street names, towns, cities, states, or countries.
• Orders necessary forms from the MA Registry in a timely manner, maintaining an adequate supply at all times.
• Inputs data into Vitals Information Processing (VIP) system with accuracy and efficiency.
• Reviews the inputted data both on the screen and on the printed birth certificate for any errors. Verifies with mother/parents for their final proofing and signatures.
• Verifies accuracy and correct placement of initials and signatures from mother/parents. Prints the birth certificate and verification letter.
• Submits electronic birth certificate data to Vitals Information Processing (VIP) system
• Submits the documents obtained from parents and physicians to the Department of Health Information Management along with the Verification Sheet of Accuracy
• Enters necessary data for the registrar log.
• Maintains a professional relationship with Weymouth Town Hall and Massachusetts Registry of Vital Records and Statistics.
• Utilizes Weymouth Town Hall and the MA Registry of Vital Records and Statistics as resources for any special circumstances and to answer any questions.
• Utilizes professionalism when creating letters of affidavit as directed by MA Registry.
• Assists/supports/resources non-traditional families on completion of birth certificates.
• Gathers the additional information needed if an Acknowledgement of Parentage or Affidavit of Non -Paternity is necessary.
• Obtains information from mother/parents necessary to complete Affidavits in a professional manner.
• Completes notary section of affidavits with accuracy, adhering notorial stamp in the proper position. Completes the Journal of Notarial Acts.
• Interdisciplinary Collaboration
• Maintains a working relationship with Health Information Management.
• Demonstrates collaborative working relationship with Birthing Unit, Maternal Infant Unit and Perinatal Loss coordinators.
• Maintains logs and statistical information on a daily basis.
• Engages in partnership with VIP representatives as required.
• Demonstrates flexibility in working relationships with peers.
• TECHNOLOGY
  
  

Utilizes technological solutions to work processes and practices.

• * Access Lotus Notes to review e-mail, learning management and other resources as applicable.
• Utilizes all Meditech applications required by department and unit standards. (PCS, Order Entry, EMR, etc.)
• Maintains current knowledge of Notarial Acts including rules and regulations and Parent Child Division changes as applicable.
• Keeps Journal of Notarial Acts accurate and current.
• Reviews literature on Notary Public responsibilities. Provides for any changes in procedures relating to notarial acts.
• Maintains current notary public status at all times.
• Safety Awareness – Fosters a “Culture of Safety” through personal ownership and commitment to a safe environment.
• Understands individual roles/responsibilities during hospital codes (i.e. Code Adam, Code Green, Code Red, etc.). Knows where to find material safety data sheets (MSDS) for items used to perform job.
• Adheres to proper patient/significant other identification policies/procedures when performing job duties.
• *Follows the appropriate Chain of Communication/Command when any actual or potential staff or patient safety risks are identified.
• Compliance
• Works within legal, regulatory and ethical practice standards relevant to the position.
• Complies with applicable policies and procedures.
• Safeguards the privacy and security of patient information. The employee complies will policies and procedures relating to SSH’s privacy and security programs.
• Brings potential compliance issues to a manager, supervisor, director or VP.
• Patient and Family Centered Care
• Conveys respect for values, preferences, and expressed needs of the patient and family.
• Communicates and collaborates effectively with patients, families to promote patient health and well-being.
  
  

ESSENTIAL FUNCTIONS (Cont.)

• Technology and Learning
• Participates in continued learning and possess a willingness and ability to learn and utilize new technology and procedures that continue to develop in their role and throughout the organization.
• Embraces technological advances that allow us to communicate information effectively and efficiently based on role.
  
  

Training in medical terminology and medical record procedures Advanced computer skills Ability to communicate effectively and document information accurately Ability to deal efficiently and effectively with a wide variety of individuals

Varied shifts: M-F and weekend availability

Responsibilities If Required

Education if Required:

License/Registration/Certification Requirements

Notary Public - Commonwealth of Massachusetts