Payroll Specialist

Education and Experience Required:

• Bachelor’s Degree in accounting, business or Human Resources is preferred
• 2-4 years of payroll administration experience; at least two (2) years as the Payroll lead
• Knowledge and experience with commercial payroll applications
• Experience working in a government contracting environment.
• Experience with Paycor is a plus
• Experience of Deltek CostPoint systems is a plus
• Experience with, and in-depth knowledge of, Excel including, functions, summarization, and formatting – experience with advanced functions, pivot tables and data queries is a plus
• Ability to maintain employee confidence and protect payroll operations by keeping information confidential
• Strong customer service skills
• Strong collaboration skills
• Exceptional interpersonal communication skills, ability to influence firmly while preserving good customer relations
• Must be able to plan and prioritize assigned tasks
• Must have solid understanding of Payroll compliance is highly desired
• Deadline oriented

Overview:

The purpose of this position is to manage the complete payroll process for YRCI to ensure that employees are paid accurately and promptly, and in compliance with YRCI policies and external regulatory requirements.

Responsibilities:

• Provides the primary interface within the time keeping system (Costpoint) related to labor, leave, and non-billable charge codes.
• Coordinates the weekly timesheet process and bi-weekly pay period process, reviewing timesheets for timeliness, accuracy, and compliance with YRCI policies.
• Communicates and follows-up with YRCI employees, YRCI supervisors, YRCI subcontractors, and client supervisors to ensure timesheets and approvals are submitted on a timely basis.
• Provides advice and assistance to employees and supervisors regarding the recording of various hour classifications including billable, non-billable, and leave types.
• Serves as backup for payroll audit reports to assist Payroll Manager with error corrections.
• Ensures accurate and on-time government reporting and compliance
• Receives payroll output, checks for accuracy, provides transactions for CostPoint Accounting system entry
• Reconciles all payroll-related transactions within the CostPoint Accounting system and Paycor payroll system.
• Works closely with HR to assist in processing new hires, terminations, and status changes.
• Submits and validates transaction reports, which shows all on-line payroll data for each pay period and ensures that necessary corrections are made.
• Ensures that payroll updates are timely and accurately prepared.
• Ensures that employees have correct addresses on the payroll for W-2 mailing.
• Compiles additional income figures included in the W-2s for General Accounting according to their instructions.
• Coordinates the reporting and mailing of state and federal copies of W-2s and ensures the deadline is met.