Payroll Specialist

SUMMARY

Performs all activities necessary to process, prepare, and distribute 1 or more payrolls. Responsibilities also include maintaining related records, filing tax reports, processing involuntary deductions, preparing accounting documents, documenting and updating procedures, and preparing special reports for management.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to:

• Responsible for the preparation and processing of biweekly payroll for over 700 employees; reviewed and ensured accuracy of approved timesheets; tracked and deducted all garnishments and other special payroll deductions
• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, headcount, time off, and retirement contribution reports)
• Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Responsible for making sure all state taxes and state unemployment taxes are properly set up
• Maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations.
• Prepare and remit federal, state, and local tax reports in a timely fashion.

PERFORMANCE STANDARDS/MEASUREMENTS;

• Ensure that the human resource/payroll information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
• Reporting functions are completed accurately and timely and in accordance with established policies and federal and state regulations.
• Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.
• Visitors and telephone calls are courteously and professionally received or referred. Good public relations exist with outside contacts.
• Effective working relations exist with all levels of staffing. Ensure that Management is appropriately and timely informed.
• Always maintain Confidentiality. Ensure that all confidential information is always guarded, and that confidential information is not discussed with anyone other than a cleared team member.

QUALIFICATIONS:

EDUCATION and/or CERTIFICATION:

• Associate Degree in Business Administration/Finance/Accounting from an accredited college, or equivalent experience

REQUIRED KNOWLEDGE AND EXPERIENCE:

• Three plus years in a Payroll Office performing all payroll functions; Three years additional payroll office experience in lieu of Associate degree
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills in using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• ADP Workforce Now experience preferred

SKILLS and/or ABILITIES:

• Well organized.
• Accurate and attentive to detail.
• Excellent communications and public relations abilities.
• Strong typing and computer application skills.
• Proficient in the use of a Human Resources Information System.
• Ability to assist and support others.
• Able to operate a telephone, PC, copier, and other basic business machines.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

Sedentary work; sitting most of the time. Exerts up to 30 lbs. of force occasionally for office supplies and equipment.

WORK ENVIRONMENT

• Ability to work in an office setting.
• The position may require extended hours including evenings and weekends, travel to multiple work sites, and occasional out-of-town travel.

TRAVEL

Negligible

ACKNOWLEDGMENT

The above statements are intended to describe the general nature of work performed in this position. These statements are not to be construed as an exhaustive list of all responsibilities, tasks, and skills required of an employee in this position. Amerijet International Airlines, Inc. reserves the right to request that other tasks be performed when warranted (for example, by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Amerijet International Airlines, Inc. also reserves the right to revise this job description.