Payroll & Benefits Specialist

Brief Description

ICBD Holdings

Fort Lauderdale, Florida

About ICBD Holdings

ICBD Holdings is a successful, fast-growing company with the culture of a startup but the resources and experience of an established firm. We offer comprehensive marketing, IT, HR, and accounting solutions exclusively to other assets that share common control within the healthcare sector. Our premier suite of companies includes an industry-leading, fast-growing autism care/ABA therapy provider with clinics in multiple states and other behavioral healthcare businesses.

Our Mission

To provide clients and their families with compassionate, individualized, and comprehensive care, helping to navigate the social, emotional, communication, and daily living challenges experienced by those with autism. A place where we give families hope.

Position Summary & Purpose

The Payroll and Benefits Specialist administers the activities relating to the company payroll, benefits, and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the timekeeping and payroll systems for all exempt and non-exempt employees. Responsible for Health Benefits enrollment, orientation, and paperwork which includes auditing/approving monthly invoices for all vendors, as well as executing outbound vendor interfaces.

The principal functions of the position identified shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Essential Duties & Responsibilities

The following are duties and responsibilities that the Payroll Coordinator and Benefits shall provide:

• Enter and review of the weekly, bi-weekly, or monthly payroll time data, employee maintenance, tax information, direct deposit, new hire, and terminated employee processing.
• Review and import hours from the time and attendance system, entering tax and direct deposit information, and administering regulatory requirements, e.g., garnishments, tax levies, support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with the human resources team to improve payroll and HRIS processes.
• Audit payroll data entry and employee status changes to ensure accuracy before payroll execution.
• Manage Benefits, including orientation, timely enrollment/termination, and auditing/approving monthly invoices.
• Coordinate with Human Resource Department personnel on the timely and accurate updating of employee masterfile changes.
• Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via UKG.
• Manage interfaces between UKG and benefit providers.
• Ensure timely and accurate administration of employee garnishments, ensuring proper withholding and remittance to appropriate agencies.
• Prepare and issue manual checks as required.
• Prepare required monthly, quarterly and annual reports.
• Write and run reports as required using UKG Reporting.
• Strong understanding of Federal and State laws as they relate to both income tax withholding and labor regulations.
• Administer all employee benefit programs including enrollments and terminations.
• Fulfills all governmental regulatory mandates and ensures filings are performed as required.
• Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with accounting for quarterly and year end audits (payroll, benefits, 401k, etc.).
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Resolves discrepancies with carriers and payroll.
• Coordinate with third party administrator to manage disability claims according to the plan.
• Administers COBRA enrollments/changes and responds to and manages unemployment claims. Other duties as assigned Assist in the preparation and processing of weekly payrolls, specifically commissions and compensation.
• Maintain and document all payroll records.
• Respond to employee inquiries regarding payroll issues or concerns
  
  
  

Requirements

Educational/Skill Requirements

• UKG: 2 years (Required)
• Payroll: 2 years (Required)
• Microsoft Excel: 1 year (Preferred)
• Experience calculating compensation for both salaried and hourly is a plus
• Must maintain a clean driving/background/drug screening record
  
  
  

Summary

Benefits

• Three weeks of paid time off to start
• Medical, dental, vision, long-term disability, and life insurance
• Generous 401(k) company match
  
  
  

ICBD Holdings Culture

ICBD Holdings is a supercharged environment committed to positively impacting its team members through collaborative support behind our philosophy: “Empowering Your Ambition.” Our team members provide a highly supportive, high-performance work environment.

If you're ready to take on a challenging and rewarding role that will make a real impact on the success of our organization, we want to hear from you! Apply today and become a part of our dynamic team!

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