Payroll Administrator

SUMMARY

The Payroll Administrator will manage the day-to-day activities in administrating global payroll by ensuring the accuracy and integrity of compensation data, supporting the equity plan record-keeping systems, and being able to work closely with various functional groups. As an onsite/hybrid employee, the individual is expected to be in the office 3 days per week: on Tuesdays and Wednesdays as well as a third day in coordination with their manager.

RESPONSIBILITIES

• Perform a wide variety of processing, record keeping, and reporting activities for multi-state, multi-national payrolls ensuring efficient, accurate and timely delivery.
• Ensure all employee information is entered accurately into Workday/ADP, and adheres to federal/state/local regulations, including business travel withholding thresholds.
• Maintain employee and payroll records in Workday/ADP, including, but not limited to tax withholding elections, direct deposit setup, timecards, and voluntary deductions.
• Administer payroll interface system between Workday/ADP and external carrier connections each payroll cycle.
• Administer 401(k) processing each pay period onto Fidelity’s platform.
• Coordinate and provide adequate information and timely response related to equity payroll reporting with Finance, Tax, and Equity Plan Administrator to ensure accurate W2 records.
• Coordinate with Human Resources to ensure proper flow and maintenance of employee data.
• Balance and control earnings and deduction totals, identify and correct out-of-balance conditions.
• Create, maintain, and update procedure documents, and provide analysis and support for process improvements.
• Interpret payroll policies and procedures to employees of all levels.
• Resolve questions, issues, or concerns related to payroll inquiries. Provides high-quality service to employees and effectively resolves any payroll issues.
• Support internal and external auditing requirements for quarterly, year-end, SOX, and SOC1 audits of procedures and controls, as needed.
• Create, maintain and update procedure documents, and provide analysis and support for process improvements, project enhancements, and education initiatives.
• Researches and prepares ad hoc reports as needed.

EDUCATION, SKILLS, AND EXPERIENCE REQUIREMENTS

The ideal experience and critical competencies for the role include the following:

• Minimum of 5+ years’ experience in compensation administration in a public company.
• Experience with tools such as Workday, ADP Workforce Now, ADP Streamline, 3rd Party Payroll Providers, and Shareworks is preferred.
• Able to process payroll and several types of stock grants, exercises, lapses, reporting, and taxes.
• Proficient in Excel and experience with PowerPoint.
• Proven capability to partner with cross-functional teams, including Legal/Compliance, Tax, and Human Resources.
• Remarkably resourceful with strong organization and critical thinking skills; with proficiency in tracking multiple tasks, calendars, deadlines, and issues.
• Excellent verbal and written communication to articulate complex information.
• Capacity to oversee multiple, time-sensitive projects with the discipline to deliver complete and accurate results.
• Ability to identify and implement process improvements.

The successful candidate will be self-motivated and energized by working amongst a group of thoughtful, smart, and successful colleagues. He or she will enjoy being part of an organization focused on excellence and will be a naturally collaborative person who enjoys interacting with individuals at all levels. Additionally, he or she will be a strong team player with a proactive approach and the ability to exercise discretion and judgment.