The Payroll Administrator is responsible for the management and maintenance of the payroll cycle. The Payroll Administrator is responsible for maintaining accurate reporting, proper setup of prevailing wage jobs, garnishments, withholdings, deductions, wage changes and terminations in conjunction with other departments. The Payroll Administrator acts as the liaison between payroll and other departments, union halls, and government agencies.
Essential Functions
Implements, maintains, and reviews payroll processes to ensure timely and accurate processing of payroll transactions.
Assists with timely submission of timesheets.
Oversees timesheet entry into accounting system each week.
Assists the payroll team with editing, research, tie out and processing of final payroll.
Ensures accurate and timely processing, submission, and upload of certified payroll reports for company and all subcontractors.
Processes bonus checks and manual checks as needed.
Sets up and enters Wage Rate and Fringe changes in the system as contractually required.
Guarantees timely and accurate submission of monthly union reporting.
Communicates with Operations, Human Resources, and other departments to identify and address payroll issues.
Assists with the tie out of quarterly reports to annual reports and review of W-2’s.
Handles all necessary correspondence with the DOL, Unions, NECA, JATC, employees, etc.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Facilitates audits by providing records and documentation as requested.
Responsible for researching and processing hours reports for JIW testing employees.
Assists HR with all reporting necessary for compliance with state and federal agencies.
Performs other duties as assigned.
Education And Experience
Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required and 3 to 5 years of related experience or a combination of relevant education and experience required.
Extensive knowledge of the payroll function including preparation, balancing, internal control and payroll taxes required.
Experience using Spectrum and UltiPro preferred.
Skills/Abilities
Proficient computer skills with Microsoft office programs (Microsoft Excel, Word and Outlook) and the ability to learn and use related software and systems are required.
Excellent customer service, verbal, and written communication skills.
Strong analytical and problem-solving skills with excellent self-audit and cross audit skills.
Excellent attention to detail and organizational skills with the proven ability to prioritize, multi-task, and meet deadlines.
Proven ability to juggle requests from multiple stakeholders.
Able to work in a fast-paced environment.
Demonstrated ability to maintain confidential information.
Work Environment
Office environment.
Physical Demands
Prolonged periods of sitting at a desk and working on a computer.
Manual dexterity associated with computer data entry required.
Close vision required.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Construction
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