Part Time-Registrar

Position: Part-Time .4 Registrar

Department: Student Services

Reports to: Director of Student Services

Affiliation: SEIU Local 888

Salary range: As Determined by CBA

Time commitment: 17.5 hours/week

This position is not benefits-eligible.

Summary

The Watertown Public Schools seeks an outstanding part-time registrar to manage the student registration process-district wide, ensuring that students and families are welcomed warmly and efficiently.

Essential Duties And Responsibilities

• Works with the Accountability Data Manager to manage student data within the student information system (SIS)
• Registers students across the district (this may include several evenings for parents)
• Verifies residency and birth records as well as any other document required by the state
• Assists with enrollment and scheduling of all students
• Receives, screens and processes telephone calls, visitors and correspondence pertaining to student registration matters
• Maintains all official, computerized student registers. This may include, but is not limited to, entry and verification of data for initial registration, address and telephone changes, guardianship, language, birth certificate, emergency info, withdrawals, transfers and student absence tracking for incentive awards, truancy referrals and daily data transmission
• Obtains SASIDs for newly enrolled students from the DESE via the security portal
• Serves as a liaison to appropriate services for newly enrolled students. (ie. Food services, ELL, Special Education, Homeless, Transportation, etc)
• Coordinates with building-based staff to improve the registration, enrollment and scheduling workflow(s)
• Prepares mass mailings and automated calls
• Provide clerical support to the district Records Access Officer (RAO)
• Provide administrative/clerical support to Central Office staff as needed when not working in the role of the Registrar of Students
• Candidate will work to complete english learner phone screenings and placement testing
  
  

Required Knowledge, Skills & Abilities

• Fluent in Portuguese or Spanish (preferred)
• Excellent verbal and written communication skills
• Familiarity with MS Office applications (Word, Excel) and GoogleApps for Education
  
  

Education/Experience

• Associate’s Degree (preferred)
• Experience working with a student information system
  
  

Physical Demands

This position requires the ability to sit at a computer screen entering data for extended periods of time.

Sensory Requirements

Most tasks require visual perception and the ability to distinguish color. The employee must be able to input information into a computer as well as read material from a computer monitor as well as printed matter with or without visual aids. The employee must be able to communicate effectively with other staff members in order to exchange accurate information.

Work Environment

The noise level in this environment ranges from quiet to loud depending on the activity and the particular part of the day and location. The employee interacts with other staff members and occasionally must meet multiple demands from several people.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.

Equal Opportunity Employer

Watertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.