Operations Support Coordinator

Description

We’re KSM, one of the top 50 largest independent advisory, tax, and audit firms in the United States. Through our deep experience across multiple disciplines and industries, we provide our clients with the inspiration, insight, and technical expertise they need to achieve great things.

Our firm is rooted in entrepreneurialism and committed to excellence – for our employees, our clients, and our communities. At KSM, you’ll be empowered to hone your skills and develop your interests. You’ll feel valued and cared for – and challenged – in a fun, collegial environment where you’re appreciated as an individual with singular talents. And you’ll be rewarded for growing, leading, and innovating. Because our vision for you is that you come to work every day and do your very best work. To be there for your teammates. To best serve our clients. And to realize your full potential as a professional – and as a person.

Headquartered in Indianapolis, we have multiple offices and serve an impressive roster of clients across the nation who count on us to be their trusted advisors.

Position Summary

Operations Support Coordinator will provide high-level administrative, operational, and project support to the KSM People Team, including Learning & Development, Culture & Experience, HR, and Talent Acquisition. The ideal individual can exercise sound judgment in various situations and maintain a balance among multiple priorities.

Responsibilities

• Provides administrative support to the KSM People Team, exercising confidentiality, tact, and diplomacy.
• Assists with event management and planning of various firmwide events, activities, and programs (such as KSM Experience, Halloween Fest, etc.).
• Assists with logistical planning and administrative support for education courses with the Learning & Development Team.
• Assists with CPE compliance tracking with the Learning & Development Team.
• Maintains PI database for the Culture & Experience Team.
• Coordinates the college recruiting schedule, assists with event planning for recruiting events, and schedules interviews for the Talent Acquisition Team.
• Reviews and updates KSM’s Glassdoor page for the Talent Acquisition Team.
• Assists with the annual Independence and Investment Process for the HR Team.
• Coordinates employee onboarding and offboarding activities for the HR Team.
• Prepares sensitive and confidential materials.
• Provides some basic administrative support, including ordering KSM branded merchandise, maintaining employee database records (including PE records), and scheduling meetings.
• Supports special projects and other tasks assigned by operations leadership and other key members of the team.
  
  

Requirements/Qualifications

• 2-4 years of experience in an administrative/operational support role.
• A high degree of initiative with the ability to think proactively and problem-solve.
• Strong attention to detail and accuracy.
• Exceptional organizational skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive situations and confidential information.
• Ability to multi-task and prioritize changing workloads.
• Ability to work independently, exercise good judgment, and be resourceful.
• A strong sense of urgency and the ability to work in an environment with time-sensitive deadlines.
• Advanced skills in Microsoft applications (Word, Excel, PowerPoint).
  
  

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category.

KSM only accepts resumes directly submitted by a candidate and referrals submitted by current KSM employees. Unsolicited resumes or candidate profiles sent by staffing agencies and fee-based referral services will not be considered outside of a signed KSM vendor contract. KSM will not pay a fee to recruiters or agencies that do not have a signed KSM vendor contract.