Operations Specialist

Consultant, Operations Specialist, Pharmaceuticals

Summary

Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide an Operations Specialist to maintain project schedules, oversight, and process request forms & work with vendors, HCPs, Patients/caregivers, and associations.

Key Job Responsibilities:

·Sponsorship Administration

·Weekly check system for newly submitted sponsorship requests

·Quality check of sponsorship request documents

·Identify any needs from SIAC and/or legal to process sponsorships

·Prepare MOUs and secure signatures

·Submit payment request forms

·Oversight and management of sponsorship benefits

·Coordinate with the PASM lead on the utilization of sponsorship benefits

·Outreach to Otsuka colleagues/departments on complimentary tickets/registrations and/or exhibit table(s)

·Coordinate ground transportation to galas

·Submit journal/program ads to Veeva

·Confirm payment has been received and closeout sponsorship

·Join Customer Council weekly calls regularly, help to manage project flow

HIP

• Coordinate with PASM lead and project vendor on contracting with HCP(s) needed for event/project
• Manage the entire contracting process, including submission of the contracting request to HIP, coordination of travel (if any) through the vendor, payment for consulting services, and any reimbursable travel expenses in accordance with the client’s policy
• Maintain an Excel spreadsheet of all HCP contracting and actual payments for yearend audit review and reporting

Ariba

• Onboarding new vendors
• Back-up support with submitting payment request forms
• Back-up support with submitting purchase requisitions

Requirements

• Bachelors Degree
• 5-8 years of Pharmaceutical Industry Experience
• System knowledge needed (in addition to Outlook, Word, Excel) – Ariba, Contracting with Healthcare providers on a platform, Sponsorship Platform (ability to adapt to Otsuka specific systems and platforms, but must understand the process of contracting with external stakeholders such as patients and HCPs)

Term & Start

• Remote
• 12+ month contract with the possibility to extend
• Start 2 weeks from an offer
• Healthcare Benefits Available
• Pay Range - 48-51hr