Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide an Operations Specialist to maintain project schedules, oversight, and process request forms & work with vendors, HCPs, Patients/caregivers, and associations.
Key Job Responsibilities:
·Sponsorship Administration
·Weekly check system for newly submitted sponsorship requests
·Quality check of sponsorship request documents
·Identify any needs from SIAC and/or legal to process sponsorships
·Prepare MOUs and secure signatures
·Submit payment request forms
·Oversight and management of sponsorship benefits
·Coordinate with the PASM lead on the utilization of sponsorship benefits
·Outreach to Otsuka colleagues/departments on complimentary tickets/registrations and/or exhibit table(s)
·Coordinate ground transportation to galas
·Submit journal/program ads to Veeva
·Confirm payment has been received and closeout sponsorship
·Join Customer Council weekly calls regularly, help to manage project flow
HIP
Coordinate with PASM lead and project vendor on contracting with HCP(s) needed for event/project
Manage the entire contracting process, including submission of the contracting request to HIP, coordination of travel (if any) through the vendor, payment for consulting services, and any reimbursable travel expenses in accordance with the client’s policy
Maintain an Excel spreadsheet of all HCP contracting and actual payments for yearend audit review and reporting
Ariba
Onboarding new vendors
Back-up support with submitting payment request forms
Back-up support with submitting purchase requisitions
Requirements
Bachelors Degree
5-8 years of Pharmaceutical Industry Experience
System knowledge needed (in addition to Outlook, Word, Excel) – Ariba, Contracting with Healthcare providers on a platform, Sponsorship Platform (ability to adapt to Otsuka specific systems and platforms, but must understand the process of contracting with external stakeholders such as patients and HCPs)
Term & Start
Remote
12+ month contract with the possibility to extend
Start 2 weeks from an offer
Healthcare Benefits Available
Pay Range - 48-51hr
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Management and Manufacturing
Industries
Staffing and Recruiting
Referrals increase your chances of interviewing at GForce Life Sciences by 2x