On-Site Marketing Assitant - Citywide

Position Summary

The part-time seasonal assistant will be the main point of contact for the Marketing team onsite at citywide SummerStage shows across the five boroughs and support the Marketing department in a broad range of marketing outreach activities. The On-site Marketing Assistant will report to the Marketing Director for City Parks Foundation.

This role is an opportunity to work on diverse projects with massive New York City exposure. This position requires live event and production experience with a proactive and can-do attitude, strong attention to detail, organizational skills, problem-solving proficiency, management experience, and the ability to work outside on nights and weekends.

COMPENSATION: $20 per hour

SCHEDULE: 20-30 hours per week. July to September 2024

Responsibilities

• Attend SummerStage performances in all five boroughs as the primary on-site Marketing contact (estimated 3-5 events/week with variance) between July - October with an estimated 5-10 remote office/admin hours per week with fluctuation week to week.
• Supervise up to 2 on-site marketing interns per show, providing tasks, assignments, and management on-site
• Remote office/admin weekly work to prepare weekly briefs for on-site events (corresponding with and providing details to interns, vendors, media partners, photographers, etc.)
• Serve as the primary Marketing point of contact on-site for media partners, production staff, photographers, interns, press, VIP attendees, SummerStage members and the general public. Assist with sponsorship activations and media partners on-site and SummerStage membership program when needed
• Act as the primary manager of the on-site Marketing / Info booth including: booth set up, communicating event details and answering questions for all attendees, managing interns, providing assistance to the SummerStage membership & production teams, collecting email signups, and managing the distribution of marketing materials.
• Oversee and assist with SummerStage social media plan on-site, including: posting live updates on X (formerly Twitter), Instagram, Facebook, TikTok; and answering questions and direct messages when needed.
• Manage scheduling and assignment of on-site CPF photographers and videographers in advance and on-site and downloading and organizing all show photo folders post event, in a timely manner.
• Coordinate with the production team to ensure smooth operation of stage video screens, marketing slides, stage announcements and other multimedia content captures for each show
• Oversee the press team on-site with check-in, credentials, VIP check in access and press interviews when needed in addition to coordinating with operations and security team management of the press pit
• Manage advancing of media partner on-site activations; coordinating planning details and assisting setup on-site
• Produce daily show recaps immediately following performances and assist with season-end partner recap summaries
• Attend weekly virtual SummerStage production meetings, in-person orientation and season-end debrief meetings (minimum of 2)
• Additional on-site assistance as needed
  
  

Qualifications

• 2+ years experience in live events, production, marketing or related field
• Excellent oral and written communication skills
• Familiar with social media tools such as Facebook, X (formerly Twitter), Instagram, YouTube, TikTok; comfortable being our social media ambassador and appearing on our social channels (TikTok videos, Instagram stories, etc.)
• Highly organized, strong attention to detail, and the ability to handle multiple projects at once
• Ability to work in a fast-paced work environment and problem solve quickly
• A passion for art & culture and live events
• Ability to prioritize and to work independently and proactively on a team
• Must be available to work evenings and weekends
• Bi- or multi-lingual a plus
  
  

About City Parks Foundation

At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

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