Office Support/HR Intern (Part-time)

Description

The TMX/VettaFi group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling

progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Working in a complex and fast-paced environment, TMX/VettaFi Group’s Human Resources department is a high-performing well-respected team responsible for providing TMX Group and its subsidiaries with the full suite of Human Resources services. Our team is primarily based in Toronto, Montreal and London UK. Guided by our shared values, we thrive in an environment where collaboration and out of the box thinking is valued. We are a centre of excellence for workforce initiatives and programs, ensuring we partner with the business to provide speed and expertise to help leaders bring the company’s mission, vision and values to life.

This role will deliver high quality support within the HR function. This Co-op/Internship will provide an exciting and challenging opportunity for an individual who is seeking to gain experience in Human Resources. In addition to coordination tasks, you will partner directly with HR Leaders to build and drive key initiatives around employer brand, new hire onboarding, data analysis, and many other administrative tasks.

Requirements

Key Accountabilities:

• Update company databases by inputting new employee records and any changes for existing employees
• Respond to the HR team, employee benefits, and other Human Resources related matters
• Assist with personnel administration, employee information, and employment documentation
• Assist with various benefit related tasks, including invoice reconciliation and benefits administration
• Prepare materials for orientation and assist in conducting orientation
• Support the ongoing integration work for a newly acquired TMX business - VettaFi
• Assist in the coordination of learning programs, participants and trainers, and maintain inventory of training materials
• Assist in tracking and reporting of course attendance, course completion and participant satisfaction scores
• Recruitment support, resume reviews, reporting, background checks
• Research and recommend new ways to increase efficiencies and streamline processes
• Assist with functions of HR office coordination – ordering supplies, registering guests, entering building requests, etc.
• Assist with other projects as needed
  
  

Must Haves

• Working toward a degree - ideally with a focus and passion for Human Resources or related program
• Excellent interpersonal skills and comfortable interacting with others to build effective working relationships
• Highly motivated, with strong time management skills and an ability to work with deadlines
• Impeccable administrative and organization skills along with outstanding attention to detail
• Technical proficiency with MS Office
• Strong sense of confidentiality, integrity and the ability to deal with sensitive information
• Quick learner and tech-savvy in order to quickly learn our Learning Management System (LMS) and Human Resources Management System (Workday) and Paylocity
  
  

Nice To Haves

• Experience working with Google Suite, HRMS Workday or Paylocity
  
  

Working Environment

2 days in office - Part time, 8 hours a week - Midtown Manhattan office

3-month Co-op Internship: July 15, 2024 - October 1, 2024 (Flexible with end date)