Office Services Supervisor

Overview

Corgan's facilities team seeks a dependable Office Services Supervisor to join the team in our Dallas office.

Responsibilities

• Oversees the daily operations of office facilities including coordination with the landlord for office maintenance and cleaning services
• Oversees weekly rounds and routines throughout the facility to ensure that issues are addressed in a timely manner
• Coordinate and prioritize office tasks and assignments, ensuring timely completion
• Facilitate effective communication within the office, coordinating meetings, and ensuring all staff members are kept informed of important updates
• Assist with preparing and proofreading headcount, transportation, onboarding reports and other documents
• Establish and maintain relationships with vendors, such as office equipment suppliers, maintenance contractors, and cleaning services
• Assist with access control and intrusion office systems
• Assist with scheduling and follow-ups on individual furniture repair/modifications requests
• Provides support as the primary interface with landlord for maintenance, repair and security issues, when the office services manager is not present
• Assist with administrative and setup logistics for Dallas office events
• Collaborates and delegates office tasks with other staff to promote equitable work distribution, resolve scheduling and employee concerns and foster a collaborative team environment
• Develop and maintain efficient record-keeping systems for both physical and electronic files, ensuring documents are properly organized, stored, and archived
• Assist with budget preparation, cost savings opportunities, and tracking office expenses.
• Participates in on-call rotations for all office locations
• Assist with coordinating employee onboarding and offboarding processes.
• AED/ CPR training and machine maintenance.
• Coordinates service and maintenance for Dallas floater vehicles
• Provides coverage for office services staff as needed
• Participates in and coordinates special projects as requested
• Ability to manage a team of 3 employees
  
  

Qualifications

• 5+ years of experience in facilities/office services
• Bachelor’s degree; or combination of high school diploma and equivalent experience
• Exceptional client service skills
• Adapts to rapidly changing environment, exhibiting the flexibility to maintain evolving responsibilities and accountabilities
• Occasional lifting is required
• Uses MS Office Suite and other business applications
  
  

Corgan believes in partnering for success, building on our legacy for the future, and providing an excellent product. Corgan’s project sectors include aviation, critical facilities, commercial, education, interiors, and healthcare. Our 92% repeat client business record is a testament to our ability to serve clients in a competent, ethical, and professional manner. Corgan offers a competitive compensation and benefit package. In addition to our excellent environment, philanthropic culture and numerous awards, we offer the ability to work with the highest level of technical equipment and programs.

• Only applications received through our website will be considered.* EOE/M/F/Disability/Vet