Office Receptionist

Job Description

Steiner Studios is seeking a highly motivated and personable Receptionist to join our dynamic team. As the first point of contact for visitors and clients, the Receptionist plays a crucial role in creating a positive and welcoming environment. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask efficiently in a fast-paced setting.

Job Responsibilities

Front Desk Management:

• Greet and welcome visitors, clients, and employees in a friendly and professional manner
• Answer and direct a high volume of phone calls promptly and courteously
• Maintain a clean and organized reception area
  
  

Visitor Coordination:

• Send daily drive-on notifications for guests that employees are expecting
• Notify appropriate personnel of visitor arrivals
  
  

Administrative Support:

• Provide administrative support to various departments as needed
  
  

Office and Kitchen Supplies:

• Responsible for ordering, organizing, and maintaining office supplies
• Monitor kitchen supplies and ensure they are adequately stocked
• Monitor and manage milk and coffee orders for the kitchen
• Collaborate with relevant vendors to secure the best deals on office and kitchen supplies
  
  

Communication:

• Relay phone messages accurately and promptly to the intended recipients
• Monitor and check the after-hours voicemail regularly, ensuring prompt and accurate handling of messages, and forwarding important information to the relevant personnel as needed
• Assist in maintaining company contact lists
  
  

Facilities Management:

• Monitor and manage the conference room schedules
• Ensure cleanliness and readiness of conference rooms by regularly monitoring the spaces, including wiping down surfaces, arranging seating, and replenishing necessary supplies, to provide a professional and welcoming environment for meetings and presentations
• Maintain a clean and organized kitchen, including regular monitoring and cleaning of the refrigerator, to uphold high standards of hygiene and provide a pleasant environment for staff and visitors
  
  

Qualifications:

• High school diploma or equivalent. Additional certifications in office administration or customer service, a plus
• 1 -2 years of experience in a receptionist or front desk role preferred
• Experience working in hospitality/facility management/operations, a plus
• Excellent verbal and written communication skills
• Experience with Microsoft 365 (Word, Excel, Outlook)
• Experience with Workshare Compare, Adobe Creative Suite, QuickBooks, Salesforce, a plus
• Professional appearance and demeanor
• Sweats the small stuff; strong attention to detail and accuracy
• Strong ability to organize tasks and excellent follow-through
• Demonstrated ability to take initiative and exercise sound judgment
• Demonstrated passion for learning new things and continuous improvement
  
  

Company Benefits

• Company-provided health, dental, vision, and life insurance plans
• Company matched Simple IRA retirement plan
• Onsite fitness center membership
• Paid vacation/sick/personal/holiday time
  
  

Compensation

Base Salary: $40,000 - $52,000/year

This range represents anticipated starting base salary range for this position, in addition to competitive benefits. We carefully assess and consider several factors with each candidate, including role-related knowledge, experience and skills. Compensation may vary based on these considerations.

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