Office Manager

Office Manager

Location: The Presidio, San Francisco, CA

Job Type: 5+ Month Contract

Free Parking!

We are seeking a proactive Office Manager for a roughly 5 month contract position on our client's San Francisco office. This role includes executive support, reception, mail processing, vendor and inventory management, and event assistance. This is a temporary on-site position.

Office Manager Responsibilities:

• Administrative Support: Manage calls, emails, and communications with vendors, clients, and firm leaders.
• Executive Support: Assist with calendar management, meeting scheduling, travel arrangements, and expense reports.
• Document Preparation: Prepare corporate documents.
• Meeting Coordination: Set up meeting rooms, conference calls, and presentation technology.
• CRM Management: Update contact data and event information in Salesforce.
• Team Support: Assist the broader team as needed.
• Front Desk: Answer phones, transfer calls, maintain reception area, and greet clients and guests.
• Mail Processing: Handle daily mail and packages, manage inventory and vendor escalation.
• Event Support: Set up conference rooms, manage food service inventory, and coordinate internal and external events.

Qualifications:

• Experience: 3+ years in administrative support and executive office management.
• Education: Bachelor’s Degree preferred.
• Skills: Proficient in Microsoft Office, strong communication, organizational, and time management skills.
• Attributes: Excellent client service, discretion with sensitive information, highly organized, professional demeanor, some evening event coverage required, and ability to work on-site in San Francisco.