We are seeking a proactive Office Manager for a roughly 5 month contract position on our client's San Francisco office. This role includes executive support, reception, mail processing, vendor and inventory management, and event assistance. This is a temporary on-site position.
Office Manager Responsibilities:
Administrative Support: Manage calls, emails, and communications with vendors, clients, and firm leaders.
Executive Support: Assist with calendar management, meeting scheduling, travel arrangements, and expense reports.
Meeting Coordination: Set up meeting rooms, conference calls, and presentation technology.
CRM Management: Update contact data and event information in Salesforce.
Team Support: Assist the broader team as needed.
Front Desk: Answer phones, transfer calls, maintain reception area, and greet clients and guests.
Mail Processing: Handle daily mail and packages, manage inventory and vendor escalation.
Event Support: Set up conference rooms, manage food service inventory, and coordinate internal and external events.
Qualifications:
Experience: 3+ years in administrative support and executive office management.
Education: Bachelor’s Degree preferred.
Skills: Proficient in Microsoft Office, strong communication, organizational, and time management skills.
Attributes: Excellent client service, discretion with sensitive information, highly organized, professional demeanor, some evening event coverage required, and ability to work on-site in San Francisco.
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Industries
Staffing and Recruiting
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