Office Manager

At SpotOn, we’re helping restaurants and small businesses compete and win with flexible payment and software technology—backed by real people who really care. From seamless point-of-sale systems to integrated restaurant management solutions, every SpotOn tool is designed to help local businesses increase profits and create better experiences for their customers and employees.

Recently, SpotOn Was

• Named one of Fast Company’s Most Innovative Companies of 2024
• Awarded Great Places to Work and Built In’s Best Workplaces for the third year in a row
• Selected as the Best Overall Restaurant POS by NerdWallet
• Rated the top-rated point-of-sale (POS) for restaurants, bars, retail, and small businesses by Capterra users
  
  

We’re committed to caring hard and moving fast so that we can continue to grow and make a positive impact together.

That’s where you come in.

We are looking for a dynamic office manager to manage the day-to-day operations of our growing office. This person should be able to thrive in a fast-paced environment with exceptional multi-tasking skills to continue to make the office a wonderful place to work. This role will also assist the Manager of Talent Programs with ad hoc projects and tasks.

What You’ll Do

• Ensure all office operations run smoothly
• Manage office inventory and stock as needed
• Help with any needed workplace modifications and safety measures to ensure everyone’s safety
• Clean out and reorganize office as needed
• Assist Manager of Talent Programs with coordination of employee engagement events, corporate training and development programs, and company swag orders
• Maintain and continually update shared resource libraries and corporate intranet pages
• Assist Team Leads in projects as needed (packing and mailing devices, labeling, etc.).
• Serve as the point of contact for guests and vendors (coffee, water, etc.)
• Organize regular office events to offer opportunities for community-building and engagement
• Coordinate catering orders for all meetings and events, including weekly office lunches, team events, meetings, and happy hours
• Assist with new employee onboarding:
• Help facilitate New Employee Onboarding
• Ensure new hires have proper workstations, access cards, etc.
• Provide office tour first day (as needed)
• Bring new ideas to the table on how we can continue to make onboarding a success!
  

What We Look For

• Must be willing to commute to the Chicago office 5x/week (located in the West Loop)
• Experience working in a high-growth and fast-paced environment
• Experience with creating and managing spreadsheets and presentations
• A positive, can-do attitude
• Attention to detail and commitment to follow-through
• Excellent communication skills
• Passion and skill for community-building
• Proactiveness with ideating and bringing creative new ideas to the table
• Ability to navigate spontaneous change and new scenarios
• Willingness to approach challenges with grace, thoughtfulness, and authority
• A sense of humor ☺️
  
  

Benefits

At SpotOn, we put people above everything else. We’re known for our innovative software and technology solutions, but we stand out because of the hard-working humans behind the tech. We can’t take care of our clients without taking care of our employees first, and that’s why we invest in you with a competitive benefits package which includes:

• Medical, Dental and Vision Insurance
• 401k with company match
• RSUs
• Paid vacation, 10 company holidays, sick time, and volunteer time off
• Employee Resource Groups to build community and inclusion at work
• Monthly cell phone and internet stipend
• Tuition reimbursement for up to $2,000 per calendar year to assist with your professional development
  
  

SpotOn is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.

SpotOn is an e-verify company.