The Office Manager is the ambassador to the office and point person for employees and visitors. This role supports day-to-day office operations, performing and monitoring administrative tasks, and increasing efficiencies in procedures and policies wherever possible. The position holder should be resourceful, proactive, and comfortable in a fast-paced environment.
Location: Athens, GA (On-Site, Full Time in Office)
Reports to: Global Head of Office Management
Responsibilities:
Manage day-to-day office operations, including but not limited to, answering the door, directing phone messages to the appropriate party, stocking coffee and snacks, liaising with building management, etc
Support all employees, in office and/or remote, with ad hoc requests and questions
Plan and organize events such as Summer and Holiday parties, quarterly office lunches, and other office engagement activities
Create and distribute communications in collaboration with the Comms team
Organize and support team events such as QBRs, onsite client visits, Board Meetings, Lunch & Learns, and events sponsored by Employee Resource Groups
Collaborate with and support other OMs on tasks such as events, travel, and policies
Supervise travel arrangements via travel booking software and support employees with their travels as needed, review and process employee expenses
Order, track, and maintain office supply inventory, process credit card payments, and reconcile monthly credit card purchases
Maintain compliance with local Health and Safety protocols
Manage contracts and relationships with external vendors
Maintain and update Office Management playbook and SOPs
Requirements:
3-5 years, of prior experience in a fast-paced administrative or operations role
Proficiency with Google Suite (Sheets, Slides, Docs, etc)
Excellent organizational and time management skills
Strong verbal and written communication skills
Ability to multitask and prioritize tasks effectively
High level of attention to detail and accuracy
Discretion and confidentiality
Experience in a fast-paced, high-growth environment
Seniority level
Not Applicable
Employment type
Contract
Job function
Administrative
Industries
Software Development
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