Our client, a boutique Chelsea based investment firm, is actively seeking an Office Manager / Administrative Assistant, Investment Team to join their team. The ideal candidate is a professional who is capable of wearing multiple hats and ensure the office is running smoothly.
Job Details:
COMPANY: Investment Firm
POSITION: Office Manager / Administrative Assistant, Investment Team
LOCATION: New York, NY
HOURS: 8am – 5pm (this role is fully onsite 5 days per week)
COMPENSATION: $85 -120k
BACHELOR'S DEGREE: Preferred
Responsibilities of the Office Manager / Administrative Assistant, Investment Team:
-Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Video Conferencing on behalf of supported Executives
-Manage onsite and offsite meetings, including arranging for any catering and document distribution, IT needs
-Prioritize Outlook calendar items and resolve calendar conflicts, informing Executive of meeting changes and keeping them on schedule throughout the day
-Coordinate set up and clean up of conference rooms
-Management of international and domestic travel, meeting coordination, expense reports and logistics for the executive(s), and triaging changes as they arise
-Act as the point of contact among executives, employees, clients, and other external partners
-Manage information flow in a timely and accurate manner
-Support office management needs as they arise
-Assist other Admins in firm-wide tasks when requested
-Organize and maintain the filing of relevant documents
- Manage communication by handling calls and inquiries, updating company information on various platforms, and facilitating guest visits.
- Oversee office operations, including organizing meetings, tracking staff availability, managing office supplies, and maintaining office equipment.
Requirements of the Office Manager/Administrative Assistant, Investment Team
- 2-10 years in a similar role
- Independent, resourceful, and proactive with a pleasant disposition.
- Positive, can-do attitude; collaborative in a team environment.
- Excellent verbal and written communication skills.
- High sense of personal responsibility and accountability.
Previous track record of success in supporting C-suite level executives required
-Highly professional phone and written communication skills
-Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues
-Technology savvy and willing to learn new systems in a short period of time
- Proficiency with the Microsoft Suite and knowledge of Dynamo and Docsend a plus
-Verifications of identity, education, prior employment, and references may be required.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Venture Capital and Private Equity Principals and Financial Services
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