Office Assistant

We are looking for an Office Assistant for a top fashion company in New York City. The Assistant to the Global Brand provides high-level administrative support to our Executive Leadership Team. This role involves a wide range of responsibilities, including managing and inputting expenses, organizing meetings and travel, handling confidential information, and liaising with internal and external stakeholders.

Responsibilities:

• Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.
• Manages all logistics associated with meetings, appointments, and travel for the ELT.
• Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming.
• Develops strong collaborative relationships with the administrative and operational team members.
• Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips.
• Creates, formats and edits correspondence and presentational decks with precision and minimal direction.
• Project manages various initiatives and activities to ensure completion and that deadlines are met.
• Processes invoices and generates seasonal or quarterly reconciliation reports.
• Facilitates new employee set-up.
• Works independently on specific projects as assigned.
• Serve as a point of contact between the CDO and internal/external stakeholders.

Required Qualifications:

• Minimum 1-3 years of experience as an Administrative Assistant, preferably with experience in a fashion brand. Previous experience working in Concur or Workday.
• Bachelor’s Degree in related field
• Strong problem-solving skills and attention to detail.
• Proactive, with the ability to anticipate needs and act independently.
• Detail-oriented and highly organized with a desire to maintain schedule, filing systems, and calendar.
• Experience with booking and scheduling domestic and international executive travel.
• Strong sense of urgency.
• Professional demeanor and positive attitude.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.