Office Assistant

Job Title: Office Assistant

Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships.

As a business that is all about people; culture isn’t an initiative, it’s an innate value that’s critical to every decision we make. At GPFS, people come first.

At GPFS, diversity is a source of strength, both from our people and ideas. GPFS is a collaborative team-oriented organization where we support each other both personally and professionally. Our culture is defined by our behavior, our curiosity and our support of innovative ideas and perspectives.

Our inclusive culture supports and encourages our team members to try new things, share ideas openly and always ask the question why. It brings us together and makes the team stronger by inspiring all to connect, belong and thrive.

Location: Latham, NY

Job Type: Full-Time

This role is responsible to administratively support the organization. The Office Assistant will help manage the day-to-day workflow and prioritize various projects which include office coordination, scheduling, correspondence, preparing materials for meetings, expense reporting, and making travel arrangements.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Help maintain reception area and all common areas in a clean and tidy manner at all times.
• Ensure office supplies, kitchen, and bathroom items are always fully stocked.
• Maintain office equipment, scheduling repairs as needed.
• Welcome guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Assist with operational management duties, including calendar organization, expense reporting, and invoice management.
• Assist the CEO Executive Assistant with various corporate initiatives and projects for the CEO.
• Work with GPFS staff to collect and assemble information for presentations, projects, and strategic planning.
• Electronically file and retrieve corporate records, documents, and reports.
• Maintain confidence and protects operations by keeping information confidential.
• Light personal administrative duties
• Use various software, including Microsoft Office suite.
• Other duties as assigned.
  
  

Competencies

• Organized
• Detailed Oriented
• Results Driven
• Works Collaboratively
• Ethical
  
  

Work Environment

This job operates in a modern professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Required Education And Experience

• Bachelor's degree in business preferred.
• 1+ years Administrative Assistant experience or other relevant administrative support experience
  
  

GPFS Vision

Our purpose is to create enduring relationships with our employees and clients by consistently delivering exceptional opportunities and service.

GPFS Value Statement

Investing in people and culture

Core Values

Camaraderie: Being supportive of one another and celebrating each other’s successes

Excellence: Consistently delivering exceptional work and going above and beyond

Empowerment: Fostering a deep sense of agency and ownership over one’s choices and actions

Innovation: The drive to think differently and solve problems creatively

Inclusion: Recognizing individual’s unique strengths and perspectives with mutual trust and respect