Perform daily cash-outs, including counting cash bags and reconciling any discrepancies.
F&B, Special Events, Retail & Ticketing
Ensure timely deposits.
Prepare cash bags for the next shift and handle signing out procedures.
Conduct bank runs and manage postal tasks as necessary, optimizing efficiency.
Coordinate with the Accounts Payable (AP) team to print and code invoices received via email.
Facilitate the scanning and forwarding of invoices to the designated recipient for review and payment.
Streamline invoice entry into the accounting software (CE) for efficient processing.
Prepare purchase orders
Designated person for proposed contracts
Assure adherence to company credit card policy.
Assist staff with completing expense reports accurately and in a timely manner.
Provide support for expense report submissions and processing.
TMA and Bookkeeping:
Collaborate with relevant personnel regarding bookkeeping tasks.
Assist in maintaining accurate financial records and reports.
Office Supplies Management:
Oversee office supply inventory and procurement processes to ensure adequate supplies are available.
Customer Communication:
During the ski season, serve as backup and off season, take on the primary role for the following:
Respond to the info@skitenney.com email account, responding to inquiries and coordinating product shipments as needed.
Answer incoming phone calls and aid or direct inquiries to the appropriate personnel.
Pro Shop Oversight:
Manage ticketing systems and cashier duties, addressing any issues that arise.
Review and oversee pro shop operations, including scheduling, ensuring efficient inventory management and sales processes.
Collaborate with relevant staff members to address any operational challenges or discrepancies.
Inventory Management:
Ensure inventory is completed monthly on the last day of each month and communicated to Corporate Finance.
Assist in inventory management processes, particularly within the pro shop, to ensure accurate tracking and reporting.
Onboarding Support and Document Collection:
Serve as a point of contact for new hires on their first day, addressing any questions or concerns they may have during the onboarding process.
Coordinate with new hires to collect required documentation, such as employment contracts, tax forms, and identification.
Ensure that all documents are completed accurately and in compliance with company policies and regulatory requirements.
Assist HR team in preparing materials for new employees.
Event Sourcing, Planning and Management
Identify and source potential event opportunities including weddings, corporate events, and other special functions.
Conduct market research to stay updated on event trends and client needs.
Develop detailed event proposals, budgets, and timelines.
Work closely with the F&B team to create customized menus and beverage packages that align with event themes and client preferences.
Liaise with the Ops team to ensure logistical requirements, such as venue setup, AV needs, and staffing, are met.
Coordinate with vendors and suppliers to secure necessary services and products.
Oversee the execution of events, ensuring all elements are implemented as planned.
Ensure high standards of customer service and satisfaction throughout the event.
Conduct post-event evaluations to gather feedback and identify areas for improvement.
C. Minimum/Preferred Requirements Education: College graduate; 5+ years of administrative experience a plus.D. Knowledge/Skills:
Excellent communication and interpersonal skills to collaborate with diverse teams, stakeholders, and the local community.
Proficiency in financial analysis, budgeting, and inventory management.
The capacity to work collaboratively with other departments (such as marketing, finance, and HR) to achieve overall resort goals.
Strong organizational and project management skills, with the ability to manage multiple initiatives simultaneously.
E. Physical Demands/Environmental Conditions:
Availability days, nights and weekends, specifically during the ski season. Work week consists of 50+ hours per week.
Requires moderate physical activity, handling of average-weight objects, up to 50 pounds, and standing and/or walking for more than four (4) hours per day.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Recreational Facilities
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