Office Administrative Manager

Ambassador Worldwide Protection Agency, Inc.

Office Administrative Manager

Ambassador Worldwide Protection Agency, Inc. is currently seeking a dynamic and experienced individual to join our management team as the Administrative Manager / Director. Ambassador Worldwide is a well-established domestic contract security provider and U.S government contractor headquartered in Cordova, TN. We are looking for an experienced, self-motivated individual with business management experience to join our team, and contribute to the on-going growth and success of our expanding organization.

The right and successful candidate must possess a minimum of 3-5 years of proven verifiable work and supervisory experience running and/or operating in a human resource/administrative manager/ director position. The successful candidate must understand the company’s mission, and have a strong leadership ability, and have the ability to function independently in a fast-paced environment. He or she will be responsible for ensuring that all related administrative duties are performed, include ensuring fast and efficient answering of company’s multiple line telephone systems, ensure company phone calls are accurately forwarded, and routed messages are detailed and routed to the correct recipient in a timely manner. In addition, the candidate must be able to demonstrate excellent organizational and communication skills, as well as the ability to work well under pressure and tight deadlines.

Other responsibilities include assuming direct responsibility of company’s electronic web-based work schedule, scheduling client services and daily company operations, employee vacation, and time-off requests. Gathering employee time records and ensuring accurate calculation for payroll department, the maintenance of employee employment and personnel records. The ongoing recruiting, interviewing and screening of applicants for vacant or anticipated new positions, as well as organizing office supplies and equipment. Must be experienced, knowledgeable, and well versed with computer software applications such as Power Point, Acrobat, Microsoft Office, Microsoft Word, Excel, Outlook, and Quick Books, etc...

The right and successful candidate must also possess the ability to manage all functional areas within the HR arena, and provide technical direction to technical/ professional and clerical staff within assigned areas. Consult and advise junior managers and subordinates on personnel-related policies and procedures

If you possess strong communication, interpersonal, and problem-solving skills, and are a self-starter who can work well both independently and as part of a team, we encourage you to apply. To be considered, please send your resume and cover letter to Info@awpa1.com with the subject line "Administrative Manager Position."

We are excited to find the right individual to ensure the smooth and efficient operation of our office and to provide essential support to our team. We look forward to reviewing your application!

Administrative Manager Key Job Responsibilities:

Assist with the Day-to-day running of the company, and is diligent in handling Ambassador’s Administrative business affairs

Enforcement of company policies, procedures, regulations, and legislative compliance. surrounding areas

Must take swift action in hiring of new talent to fill new and existing contract opportunities

Must be able to collaborate with Operations Manager (OPM) team members to hire and onboard new management, supervisory, and sharp line level staff to ensure quality talent selection, interviewing and on boarding occurs in an efficient and expeditious manner to insure successful contract execution and proper manning

Requirements:

Proven experience and skills reading, writing, and analyzing employment ads or in a similar role, ideally within the security or defense sector

Excellent understanding of administrative and human resources (HR)

Strong analytical skills and the ability to identify and evaluate potential opportunities

Proficiency in interpreting complex requirements and transforming them into detailed responses

Exceptional attention to detail and the ability to compute pricing requirements accurately

Excellent communication and negotiation skills to effectively interact with clients and stakeholders

Results-oriented mindset with the ability to work autonomously and meet strict deadlines

Remuneration:

We believe in recognizing and rewarding the talents of our employees. Salary will be commensurate with experience and abilities.

Full-time Salaried Position. 55-60 hour work week. (According to business needs)

• Job Stability. We’ve been in business since 2004. Ambassador is a growing company in the security arena
• Paid Vacation. AWPA offers an initial 1-week of annual paid vacation after 1-year of service, 2-weeks of annual paid vacation after 2-years of service up to 5 years of service, and 3-weeks paid vacation each week thereafter.
• Medical, Dental and Vision Insurance. We will help cover the cost of your premium after your completion of your 90-day probationary period
• 401K. You will become eligibile to participate in the company 401(k) retirement benefit plan upon the completion of your (1) one year anniversary with no broken employment service time
• Profit Sharing Opportunities. Your goals are important, and we’ll help you achieve them. We offer profit sharing incentives and generous bonuses based on performance
• Career Growth. Most of our senior leadership started as line level management staff. We believe in promoting from within if the talent exists within the organization.
• Annual Performance Reviews. We reward your good work with more money
  
  

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