Office Administrative Assistant

A law firm located in NYC is seeking an Assistant Office Administrator to join their office. The ideal candidate should have 5+ years of experience and prior law firm experience.

The positions duties include greeting visitors, HR, employee relations, purchasing office supplies, taking proper inventory and supervising the office staff to ensure maximum productivity. The candidate must have prior office administration experience and be proficient in Microsoft Word and Excel. The work schedule will be every day in the office.

The responsibilities include:

• Oversee general office operation
• HR related work
• Coordinate and schedule appointments and meetings including managing the staffs calendars and schedules
• Supervise, mentor, train and coach the office staff
• Delegate assignments to the staff for maximum productivity
• Be able to fill in for the Firm Administrator when she is absent
• Purchase office supplies and equipment and maintain proper stock levels
• Produce reports, compose correspondences and draft new contracts
• Create presentations and other reports

The requirements include:

• 5+ years of experience in office administration/management
• HR experience
• Prior law firm experience is a must
• Excellent computer skills including Microsoft Word, Excel, PowerPoint and Outlook

The firm offers a benefits package that includes medical, dental and vision insurance, flexible spending account, health savings account, life insurance, PTO and paid holidays, paid sick leave, 401K with employer match and pretax commuter benefits.