Meeting & Events Coordinator (PT) | Montage Palmetto Bluff

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

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Summary

The Meetings & Events Coordinator (PT) is an essential member of the Meetings and Events team. This role aids the Wedding Managers by completing tasks in a timely and accurate manner. Montage Palmetto Bluff is seeking a Coordinator to provide support to the Wedding team with skill and professionalism. This role will include a wide variety of operational functions.

Essential Functions

Job duties include; although are not limited to:

• Occasionally directly managing small events or day of events as directed by department managers
• Maintaining working relationships with internal colleagues to prepare and assist in execution of weddings
• Participating in wedding Pre-Planning, Pre-Event Meetings, Post-Event Meetings and providing feedback when necessary
• Answering questions and concerns, following through with a resolution or referring to the appropriate manager
• Participating in hosting client site visits and tastings
• Attending and assisting with execution of event day activities such as checking on vendors, ceremony coordination, executing run of show and providing additional assistance to clients and guests
• Assuring all incoming and outgoing correspondence is properly typed, received, mailed, and/or filed as required
• Maintaining a professional working environment and performing miscellaneous tasks upon request of the Manager
• Assisting in bringing overall event vision and appearance to life
• Maintaining confidentiality and security of specified hotel information, correspondence, reports, and files
  
  

Other

• Due to the cyclical nature of the hospitality industry, employees will be required to work varying schedules to reflect the business needs of the resort; will include morning, evenings, weekends and holidays.
• Attendance at all scheduled training sessions and meetings is required
  
  

Specific Job Knowledge, Skills And Abilities

• Must be able to speak, read, write and understand the primary language(s) used in the workplace
• Excellent verbal and written communication skills required
• Operating knowledge of hotels software preferred (Salesforce, Social Tables, Opera, Alice, Open Table)
• Knowledge of hotel catering operations preferred
• Strong customer service skills
• Must have proficient skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook
• Knowledge of the local area is helpful
  
  

Qualifications

Education - High School Diploma or equivalent is required, Bachelor’s Degree preferred

Experience - Two (2) plus years’ experience in a Luxury Resort or Hotel, ideally in banquet/catering/wedding operations or catering & conference services or related sales departments.

Physical Requirements

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.