Summary: Medical Records Clerk is responsible for creating new medical records and retrieving existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer. Works closely with case management/care coordination staff, providers and their staff
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
Duties and Scope of Responsibilities
Initiates the medical record, and is responsible for routing the chart to the appropriate
personnel.
Inserting all other documents in patients' charts in accordance with program
requirements, policies, and procedures established at the direction of the Clinical Director
Classifies, indexes, files, and retrieves records
Reviews and audits medical records for accuracy and completeness Pull charts as needed for special audits, peer review
Organizes charting system to avoid duplication of information
Responsible for maintaining in house database which contains client demographic information
Compiles statistical reports for staff, Project partners, research team and funding agencies
Advises clinical staff on confidentiality of records and consistently maintains client confidentiality
Prepares new charts for new clients by assembling chart contents, producing labels, etc
Participates in Project-related meetings, specifically when meetings relate to client confidentiality
Serves as liaison between Project staff and project partners when records and confidentiality issues arise
Coordinates the printing and ordering of various medical record forms and supplies when required.
Mail out requests for records when presented with a properly completed medical release and make copies of records in response to in-coming medical releases.
Perform other duties as required
Special Skills/Licenses/Training/Certifications Necessary
Ability to communicate with a range of constituents, prioritize work effectively and must be able to multitask in a fast-paced, oriented office environment.
Attention to detail, strong organizational skills, strong analytical and critical thinking skills and must be process-driven.
Excellent verbal and writing skills are critical.
Qualification/Requirements
Experience working with Community Based programs and organizations such as Healthy Start preferred.
Education/Training/Experience
High school graduate or equivalent
2+ years specialized experience in Medical Records
Seniority level
Entry level
Employment type
Full-time
Job function
Health Care Provider
Industries
Non-profit Organization Management
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