Manager, Events & Project Mgmt

Position Summary

The Manager, Events and Project Management supports the planning, management and oversight of strategic market initiatives and events for internal and external audiences in support of CAQH’s strategic priorities.

The Manager, Events and Project Management is a full-time, remote, exempt position and reports to the Associate Director, Event Strategy and Management.

Base Salary Range: $105,000 - $125,000 annually.

Responsibilities

• Assist with tradeshow/conferences – from pre-planning to onsite execution.
• Develop project plans to manage all aspects of events (venue selection and booking, catering, marketing, communications, décor, entertainment, signage, registration, etc.)
• Serve as an event project manager for all event-related projects, e.g. ads, emails, social promotions, etc.
• Negotiate costs and services with vendors; books event space, arranges food and beverage, orders all supplies/decorations, coordinates audiovisual equipment & any operational needs.
• Work with venues to create/revise room layouts/seating arrangements, and custom needs for each event.
• Communicate with all vendors and suppliers before, during and after each event.
• Create timelines, schedules and run-of-show as needed.
• Handle problems that arise to help the event run smoothly.
• Support all event planning and production meetings as needed, with in-house team and outside vendors, to coordinate activities and ensure the success of each event.
• Serve as an onsite leader at events, for duration of the event, to handle requests and issues that may arise.
• Collaborate to identify event KPIs and effectively reports out on the event outcomes and ROI.
• Manage the follow-up with vendors, sponsors and staff members following each event.
• Maintain company event calendar and ensure activities are executed in a timely manner.
• Responsible for identifying and coordinating appropriate collateral and giveaways, including management, ordering, and distribution.
• Help to coordinate virtual marketing events like webinars and podcasts.
• Assist with the coordination of company events including employee programs and executive meetings.
• 15-20% travel is required.
  
  

Supervisory Responsibilities

• None.
  
  

Skills

• Demonstrated ability to set priorities and manage projects proactively and independently,
  
  

completing them on-time and on-budget.

• Proactive self-starter with the ability to multi-task and effectively juggle competing priorities.
• Strong attention to detail and organization.
• Executive communication skills to manage communication with SMEs, external executive
  
  

speakers, etc.

• Exceptional organizational capabilities, with a focus on self-management and driving others to deliver on time internally and externally.
• Experience in promoting and driving collaboration with internal team and external partners.
• Strong writing skills and the ability to craft internal and external communications.
• Proficiency with Microsoft Office Suite, including Word and Excel. Advanced PowerPoint skills.
• Experience with Cvent preferred.
  
  

Experience

• 4+ years of progressively responsible experience in conference coordination for an organization, ideally related to health or information technology.
  
  

Education

• A bachelor’s degree in business, marketing or related field.
  
  

Who We Are

Named one Modern Healthcare’s “Best Places to Work,” CAQH has helped nearly 1,000 health plans, 2+ million providers, government entities and vendors connect, exchange information and operate more efficiently. CAQH technology-enabled solutions and its Committee on Operating Rules for Information Exchange (CORE) bring the healthcare industry together to make sharing business information more automated, predictable, and consistent. CAQH Insights researches opportunities to reduce the burden of manual processes in healthcare administration.

What You Get

CAQH recognizes that its most important asset is its growing team of smart, creative, collaborative, forward-thinking and passionate professionals – and that a comprehensive employee benefits package is an important factor for them in choosing where to work. CAQH offers competitive compensation along with an extensive benefits package for all full-time employees, including medical, dental and vision coverage, tuition assistance and a 401k. We offer full-time remote work to all staff from any location and maintain a physical office in downtown Washington, DC.

At CAQH, we are proud of our active commitment to Diversity, Equity, and Inclusion (DEI). Our DEI committee works diligently to foster an inclusive workplace where all individuals are valued, respected, and empowered. We embrace diverse perspectives and are dedicated to providing equal opportunities for everyone to thrive. Join us in our mission to transform healthcare through innovative technology solutions while making a positive impact on the lives of diverse communities.

CAQH is an equal opportunity employer. It is our policy to recruit, hire, train, and promote individuals, as well as administer any and all personnel actions, without regard to race, color, religion, sex, national origin or ancestry, age, marital status, disability, protected veteran status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, source of income, place of residence, or any other characteristic protected by law. CAQH will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

Applicants have rights under the Family Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA). If you are interested in applying for employment with CAQH and need an accommodation to apply for a posted position, contact CAQH Human Resources at 202-517-0436.