Manager, Event Production

The Manager, Event Production position is responsible for an assigned events portfolio across a proximately expanded geographic territory ensuring the successful execution of all events to achieve overall event goals. This role is responsible for planning and execution of all logistical aspects of fundraising activities for all assigned events including but not limited to: creating and adhering to logistical timelines; managing expenses to budget; securing vendors and placing orders for event day set-up (tents, tables, chairs, fencing, etc.); securing permits and certificates of insurance; ordering and managing delivery of event supplies; inventory and management of multiple storage units; determining needs and securing event vehicles, negotiating vendor pricing and contracts. Will work closely with relationship management and volunteer engagement partners within assigned territory to provide for exceptional event experiences and support revenue growth.

The individual portfolio will encompass moderate level event grouping category events requiring a moderate level of proficiency and can include multi-market, higher level event grouping category events, and/or a significant quantity of events requiring advanced proficiency, year-round focus, and significant time investment

.
Essential Function/Responsibility (% of time

):Event Production (60% of time

• ) Regularly collaborates with relationship management team and volunteer engagement staff serving as project manager to ensure exceptional event experience for participants and sponso
• rsMonitor, adhere to, and update event production timelines for all events; adhere to deadlines and communicate progress to supervisor, identifying potential roadblocks or challeng
• esReserve and secure venues, permits and insurance for assigned events by predetermined deadlines, establishing, and maintaining positive relationships with communities hosting our events and vendors; identify and recommend new venues as necessar
• y.Maintain storage unit(s) to ensure space is fully utilized and orderly; will often include storage unit(s) outside of local market or large units that house supplies for more than one mark
• etMaintain and track current inventory of event materials and supplies, including signa
• gePurchase, pack and distribute specified event supplies before, during and after each campaign (i.e. prizes, incentives, t-shirts, medals, etc
• .)Provide local and National Sponsorship fulfillment information and manage deliveri
• esCollaboratively manage distribution of in-kind secured by the relationship management tea
• m.Schedule and facilitate event production meetings with appropriate staff (pre, post, on-even
• t)Determine and communicate event staff assignments in conjunction with development team partne
• rsManage relationship with third-party logistics company, handling overall event logistics when applicab
• leFollow all risk management guidelines related to event execution (police, communications, rider support, etc.
• ).Partner with event and market leaders as well as lead volunteers to ensure rider safety, crisis communication, and weather-related delays or cancelatio
• nsEstablish and maintain positive relationships vendors and with communities hosting our even
• tsServe as an active member of Emergency Response team; act as vendor contact for changes or cancelati
• onIdentify and recommend new venues as necessa
• ryReview, plan, secure and oversee event routes including developing contingencies as neede
• d.Works closely with the Society’s legal/risk management department to ensure adherence to the Society’s contract polic
• y.Ensures the timely submission of logistical event information so that TeamRaisers can be built and updated as needed to help drive acquisition and retentio
• n.Other duties may be assigned as needed to support event operatio

ns
Budget and Project Coordination (20% of ti

• me)Negotiate and manage specified event contracts including but not limited to tents, porta-potties, dumpsters, facilities, trucks and supply vehicles, hotel blo
• cksFollow event procurement process including purchase orders and contracts, payment processing, ensuring accurate record keeping and follow finance policies and procedu
• resTrack expenses and adhere to approved budgets for all eve
• ntsMaintain a focus on cost saving measures by ensuring appropriate bidding process for multi-site vendors (including tents, tables and chairs, heavy equipment, toilets, waste disposal, vehicle rentals, communication equipment, entertainment equipment, water and ice, peripheral equipment such as cones, stanchions, barricades, fencing, food vendors) whether paid or in-k
• indComplete all post-event financials (final invoice payments, etc.), thank you communications to vendors/partners, tracking supply/product usage and noting opportunities for following year; ensure the same for direct repo

rts
Manage relationships and responsibilities for specialized volunteer support and safety for all assigned events (2

• 0%) Lead volunteer committees to ensure members are fully supported and prepared for day-of-event roles and responsibili
• tiesInitiate, develop and facilitate committee meetings, in conjunction with relationship management partner, to share event details and ensure critical logistical items are addre
• ssedCultivate volunteers, seek, and provide feedback on route, event timing, rider safety and support, etc.; share opportunities and ideas for reciprocal growth and lear

ning
Minimum Educ

• ationBachelor of Arts or Science preferably in Business, Hospitality, or related
• fieldExperience and prior management will be considered in lieu of de

gree.
Minimum Expe

• rienceAt least 4 years of related exper
• ience.Non-profit experience (or equivalent) pref
• erred.Some planning and implementation experience to drive measurable results and focus resources for a positive and safe event experience pref
• erred.Experience managing a project/event from conceptualization through implementation a
• plus.Strong initiative with the ability to monitor multiple projects with competing prior
• ities.Ability to manage and motivate staff and volunteers from a distance while deepening relationships and creating/building
• trust.Ability to multi-task, prioritize and organize while acting to achieve specific re
• sults.Ability to establish strong collaborative relationships and work with others in a cooperative and effective m
• anner.Ability to adjust and maintain effectiveness in the face of multiple priorities/pro
• jects.Strong organizational, planning, and prioritization s
• kills.Excellent written and oral communication skills with strong interpersonal s
• kills.Results driven, determined, and strong attention to detail is a
• must.Commitment to the mission, vision, cultural values, and expectations of the National MS So

ciety.
Technical/Other Requi

• rementsThis position will be required to drive/travel on Society business. Candidate must possess a valid driver's license, proof of insurance and reliable transportation. The Society does run motor vehicle checks for all positions which require driving and the applicant must meet the Society gui
• delinesExperience with logistical mapping and event diagram software such as Ride with GPS or Smartdraw
• a plusFlexibility to work evenings and weekends to support volunteer committees and events, especially during peak event
• seasonJob will require driving of 16' box trucks, lifting up to 25lbs and attending events on weekends. Will hold a portfolio in two different

markets
Compensation &

BenefitsThe estimated hiring compensation range for this role is $46,200-$50,000 annually. Final offers will be based on the candidate's geographic location and consider career experience and may vary from this range due to these and other

factors.
You will have the opportunity for a highly competitive, comprehensive benefit package that the Society provides to employees. Your benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Educational Reimbursement Plan; Professional Development Assistance; Commuter Benefit Plan; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Life Assistance Plan as well as additional voluntary benefit offerings. We value continuous learning and support your professional development through a Professional Development Assistance plan. You will join an incredible mission focused team o

f people!The Society has a career framework that is our foundation of a clear, consistent structure for growth and careers. It is comprised of career bands and career levels, as well as functions and disciplines, that together, capture the Society’s positions

and work.
This position is in the Business career band and a level

of 4 (B4).
The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last cha