Logistics Coordinator

A Little About Us

Oats Overnight is changing the way people eat breakfast, and since launching in 2016, our high protein spoon-free oatmeal has been enjoyed by over 1,000,000 customers. We are scaling quickly in both direct-to-consumer and retail with the goal of becoming a household brand. We have end-to-end control of all phases of the business, producing and fulfilling the product in-house, which is extremely rare for companies our size. This allows us to create new flavors and products quickly and is a tremendous advantage for our brand – we’re able to give customers a behind-the-scenes look at what we do, highlighting our people and process in content. Being vertically integrated also enables us to incorporate customers directly in the development process.

A Little About How We Do Things

Starting with our founder/CEO and extending to multiple teams across all departments, many of us come from non-traditional backgrounds. This is a superpower – we are not stuck in traditional industry patterns, but instead leverage extreme rationality and first principles thinking to solve problems and find new opportunities. This is a special place to work, and our team is what makes it that way; this is why every employee is also an owner. As such, there is a high level of expectation for all team members.

What We’re Looking For

• Ability to influence at varying levels across the organization
• Ability to handle multiple priorities and navigate in a fast-moving environment
• Individuals who are self-motivated and able to work with little supervision, who consistently take the initiative to get things done, do things before being asked by others or forced to by events.
• Ability to artfully convey even subtle or complex messages clearly, as appropriate for the topic and audience.
• A relentless drive to get things done.
• Curious and entrepreneurial mindset.
• Enjoys working in a highly collaborative and supportive team environment
  
  
  

What’s The Job?

As a Logistics/Retail Coordinator, you will be responsible for managing retail sales orders and purchase orders (POs) from issuance to delivery and overseeing the coordination of freight and inventory between our fulfillment centers. Your attention to detail and organizational skills will be critical to ensuring accurate execution against demand plans, order inventory management, fulfillment, and timely deliveries. Key responsibilities include:

What You’ll Be Doing, Stop Scanning and Read This Part

• Collaborate with the warehouse team to ensure retail purchase orders are built correctly, completely and meet quality standards.
• Schedule freight pickups and coordinate with carriers/brokers to ensure timely delivery.
• Track and monitor retail orders throughout the supply chain, providing regular updates to stakeholders. Provide ASN to customer upon completion of shipment(s)
• Invoice Retail Purchase Orders to bill Customer correctly
• Execute Inventory and customer management within internal ERP system
• Proactively address any issues or delays in order fulfillment, working closely with internal teams and external partners to find prompt resolutions.
• With assistance and tools provided by the demand planning team, manage inventory at 3rd party distribution centers and warehouses to maintain and backfill when appropriate.
• Manage finished goods (FG) inventory needs between our fulfillment centers in Ohio and Phoenix.
• Adhere to inventory management processes; perform functions in ERP
• Utilize in-house demand planning tools to track inventory levels and anticipate future needs.
• Execute finished goods inventory needs between Ohio and AZ based on demand plan signals
• Coordinate and schedule freight shipments from Phoenix to Ohio to maintain optimal stock levels at both fulfillment centers.
• Utilize Excel and other tools to analyze supply chain data, including inventory levels, order status, and freight schedules.
• Generate reports and provide insights to management regarding inventory levels, order fulfillment performance, and potential areas for improvement.
• Liaise with internal teams, demand planning, and 3rd party transportation brokers/carriers, to ensure smooth coordination and execution of supply movement activities.
• Foster strong relationships with stakeholders to facilitate effective collaboration and problem-solving.
• Potential travel 10-15%
• All other duties as assigned
  
  
  

What You’ve Done And Who You Are

• Minimum High School Diploma or GED. Bachelor’s degree in supply chain or other relevant degree preferred
• Minimum of 3-5 years' experience with retail and/or inventory movement
• Must be 18 years or older
• Strong communication skills
• Excellent time management
• Attention to detail and organization skills
• Strong computer skills (ERP, customer portals, Excel, Google sheets)
• Why You Might Like Working Here
• This is going to be fun.
• Casual, friendly culture. We’re serious about what we do but we don’t take ourselves too seriously.
• We are a fast-growing company, and you will have stock options.
• High growth potential with opportunities to expand
• Free oatmeal. It’s very good.
• Why You Might Not Like Working Here
• It’s not a cushy job, the bar is high
• We are growing quickly and have a fast-paced work environment.
  
  
  

Physical Requirements

• Speaking: Constantly (investigates, collaborating with multiple department’s, status updates via Slack instant message, keeping key partners informed of daily progress of material request)
• Sitting for extended periods of time at workstation
• Regularly walking, standing, squatting, reaching in warehouse environment
• Computer work: Constant
• Standing, walking, bending, squatting and light lifting (less than 10 lbs.)
  
  
  

The Perks

• Full Benefits; Medical, Dental, Vision and Life
• Monday - Friday Schedule
• Weekly Pay
• Stock options, every employee is an owner
• Free, delicious oatmeal
  
  
  

And last but never least…..

We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get, and we look forward to learning from people whose backgrounds, skills, and perspectives challenge and enrich our own.

Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.