LICENSING SPECIALIST II

General Summary:

Maintains all complex, variable cost business licenses and related processes including operating licenses, gross receipts calculations, including beer, wine, and tobacco license renewals. Researches, prepares, files, processes, and remits appropriate applications and payments to comply with the rules and regulations as prescribed in each jurisdiction. Maintains various tax databases through the auditing of Licensing Specialist II payment requests in addition to conducting statewide audits annually. Encouraged to provide recommendations for process improvements.

Duties & Responsibilities:

• Audit for accuracy, assigned business and operational license payments, personal property tax, and real estate tax payments submitted by Licensing Specialist II in the appropriate tax systems based on historical and/or third party data.
• Maintain license compliance by researching, coordinating, preparing, processing, and remitting assigned license applications and payments for complex license renewals including:
• Monthly, quarterly, semi-annual, and annual payments based on prior period gross receipts, inventory, category specific sales, etc.
• Posting to the GL where necessary, to adjust any payments made via electronic means (including ACH, EFT, and Credit Card payments).
• Assist with maintenance of various tax databases to account for all license jurisdictions, applications, and tax payments by and researching and resolving tax notices and issues related to complex licenses and payment types.
• Completes annual licensing audits to ensure proper licensing compliance on state and local levels while assisting with, or participating in, special projects and other assignments as directed.

Knowledge, Skills, and Abilities:

• Good organizational, Planning, and proactive prioritization skills to meet and maintain stringent deadlines.
• Ability to work proficiently with word processing, spreadsheet, and database applications.
• Ability to communicate effectively both verbally and in written form.
• Ability to interact with government jurisdictions and other departments to obtain relevant information and make appropriate decisions.
• Ability to work independently, as part of a group, and in gray areas to solve challenges.
• Ability to review data, breakdown critical decision points, and effectively communicate any challenges.

Education &/or Work Experience

• Associate Degree or equivalent preferred.
• One to three years of licensing experience required.
• Proven ability to handle multiple priorities in a fast-paced environment.
• Basic knowledge of general office accounting preferred.