Applications close on July 12th, 2024 at 4:00 p.m.
Reporting to the Director, Health Sciences Library and Data Stewardship, the Library Assistant, Access Services is responsible for providing a variety of services to users of the Health Sciences Library. This includes technical and administrative assistance to support access to the collection, research support and public services. This position works under the guidance of lead Librarians.This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM University website.ResponsibilitiesThis position primarily supports Access Services, which includes:
Performs aspects of collection procurement, including all a-la-carte ordering, receiving, fiscal tracking and reconciliations.
Facilitates access to the collection by processing all print & electronic resources, cataloguing and weeding.
Supports access to the collection using multiple software tools for authentication, discovery and collection management.
Troubleshoots access issues and liaises with vendors and technical support as needed.
Maintains the institutional archive, including digitizing and processing materials.
Provides related collection development support to the Access Services Librarian.
Other Library Assistant responsibilities include:
Organizes, verifies and ensures that academic Reserves are available, adhering to the related schedules and providing digitization supports.
Participates in the information desk schedule, providing regular services such as quick reference and circulation.
Responds and directs user requests and reference questions via related software tools.
Collects, compiles and provides statistics for assessment and evaluation purposes.
Participates in the creation and revision of policies, procedures, training tools and guides.
Keeps abreast of library trends, researches and implements new services.
Provides user orientations, public tours and staff related training as required.
Performs assigned back-up responsibilities.
Performs other duties as assigned.
QualificationsEducation
The minimum is a College diploma in Library and Information Services from a recognized institution with Canadian accreditation or an equivalent combination of education and experience is required.
A University degree in a health related discipline is preferred.
Knowledge, Skills and Abilities
A minimum of one (1) year of related experience in an academic library environment.
Experience working with computer systems and software such as the Microsoft suite, internet browsers, email etc.
Familiarity with website editors and social media tools
A thorough understanding of library specific systems and software such as integrated library systems, interlibrary loan, URL resolver and collection maintenance tools, request trackers etc.
Relevant library public service experience
A thorough understanding of library technical and metadata standards
Experience using library collections including health related databases, serials and monographs
Experience in interpreting, explaining and applying policies and procedures
Proven experience in coordinating various tasks under deadlines
Work within established organizational practices, protocols and policies
Language
Must be able to communicate effectively in English (verbally, written and comprehension)
French/Indigenous language skills would be considered asset
Working Conditions
Extended periods of sitting
Interaction with employees, management, and the public at large
Working in a busy office environment with frequent interruptions
Occasional overtime and travel
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Higher Education
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