Legal Assistant / Receptionist

Position: Legal Assistant / Receptionist

Location: NYC

Job Type: Full Time/Perm

Start Date: Immediate

Salary - $65K to $75K

Purpose of Role:

We are looking for a versatile and organized individual to join our team as a Legal Assistant/Receptionist/Office Manager. The successful candidate will play a crucial role in supporting a team of four professionals, contributing to the efficient functioning of our NYC office.

Responsibilities:

• Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence.
• Ensure accurate and prompt filing of documents in NY, NJ, and Federal Courts.
• Assist in the preparation of legal documents, such as briefs, motions, and discovery requests.
• Coordinate document production and filings with both state and federal courts.
• Communicate with clients, opposing counsel, and other parties as directed. Maintain a professional and courteous demeanor in all interactions.
• Schedule and manage appointments, meetings, hearings, and court dates. Remind attorneys of upcoming deadlines and court appearances.
• Provide general administrative support, covering tasks like drafting correspondence, answering phones, and managing emails.
• Handle routine inquiries and direct calls to the appropriate parties.
• Oversee day-to-day office operations, including coordinating and ordering office supplies and equipment, and collaborate with headquarters to facilitate any necessary arrangements or orders.
• Manage calendars, appointments, and meetings for the attorneys.
• Coordinate travel arrangements and accommodations.

Qualifications:

• Minimum of 2 years of relevant experience in a legal environment.
• Bachelor’s degree from an accredited college or university with a focus on legal studies or a related field.
• Proven proficiency in MS Word and Outlook, with the ability to quickly adapt to and master other applications.
• Intermediate to advanced computer skills, including a comprehensive understanding of document management systems, with a preference for experience with NetDocuments.
• Demonstrated action-oriented approach with a keen sense of judgment in a fast-paced, high-growth legal setting.
• Outstanding organizational and communication skills, both written and verbal.
• Ability to work independently, managing multiple projects simultaneously, and consistently meeting deadlines.
• Exceptional attention to detail and strong proofreading skills to maintain the highest level of accuracy.
• Polished and professional demeanor with the ability to communicate clearly, calmly, and concisely.