Legal Assistant

OVERVIEW: Duane Morris LLP, a global law firm with 900+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

JOB TITLE: Legal Assistant – Litigation/Trial Group

SUMMARY: Under general supervision and according to established policies and procedures, performs a variety of secretarial and administrative duties for legal professionals in the Trial Group/Litigation practice with a focus on operational excellence and client service. Establishes and maintains positive relationships with attorneys, staff and clients and observes confidentiality of client and other firm matters.

ESSENTIAL FUNCTIONS: Responsible for processing litigation documents, pleadings, motions, etc. including copying, scanning, creating (and updating) binders, transmitting documents to clients and court filings, service, etc. Provide general administrative support to legal professionals including maintaining calendars and schedules and processing incoming and outgoing mail. Type and proofread engagement letters, correspondence, memoranda and other administrative documentation. Coordinate and schedules meetings, including booking conference rooms, arranging catering, printing documents, and coordinating schedules. Manage expenses, including processing expenses for legal professionals and business development expenses. Perform other administrative and support duties as assigned.

ADDITIONAL FUNCTIONS: • Special projects as requested.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES): • High School diploma (Associate’s or Bachelor’s Degree preferred) with at least 3-5 years of related administrative or legal assistant experience. Specific knowledge of litigation documents and terminology. Strong organizational skills are imperative with the ability to organize and prioritize numerous tasks and complete them in a timely manner on an on-going basis, as well as under strict time constraints when necessary. Must possess a high level of technical competency on various job-related computer software packages and applications including MS Word, MS Outlook and MS Excel. Strong written communication skills with the ability to proofread material for grammatical, typographical and spelling errors required. Interpersonal skills necessary in order to communicate successfully either in person, by phone or through e-mail (including directly with clients). Must be able to follow instructions effectively from a diverse group of legal professionals and staff and provide information with professional courtesy and tact. Must be able to maintain discretion and confidentiality related to all functions.

WORKING CONDITIONS: The working conditions described below are representative of those related to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The incumbent may be required to sit for extended periods of time, as well as stand, walk and climb up on a footstool or step ladder in order to file documents and/or envelopes. Work occasionally requires a high level of mental effort and strain while producing a high volume of work related to essential and other duties. Because of the volume of work performed by computer, the incumbent is required to spend a considerable amount of time typing and looking at computer monitors. Work occasionally requires more than a 7-hour day to perform the essential duties of the position. The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements

PAY TYPE : Hourly ANNUAL PAY RANGE: $85,000-$115,000

Please Note: The hourly and/or annual salary amount is based on a *good faith* compensation analysis in pursuant of New York City Human Rights Law (NYCHRL) listed under *Senate Bill 9457*. Final starting salary/wage is dependent on the candidate’s experience level, industry expertise, skills and other factors that are defined in the job description.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and pension plan
• 20 vacation days, 11 paid holidays
• Employee referral bonus ($3,000.00)

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris. Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator