Legal Administrative Assistant

Overview

McGuireWoods LLP has an opening for a Legal Practice Assistant to join the Mergers & Acquisitions and Bankruptcy practice groups in our Houston office. The Practice Assistant will support partners with legal and administrative tasks to include document management, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have strong organizational skills, demonstrate a keen attention to detail, and will be service and team oriented.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and makes travel arrangements as required.
• Assist with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients.
• Prepare, edit and format legal documents.
• Assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Manage documents: upload documents to e-rooms and the DMS; distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate.
• Coordinate court filings (paper and electronic).
• Submit expense reports and check requests.
  
  

Qualifications

• Preferred 5-10 years of experience in a legal environment, ideally with experience in bankruptcy law.
• Experience with e-filing in both state and federal courts is essential.
• Proficient in Microsoft Office and Elite/Intapp (or other comparable time and billing software).
• Strong planning and organizational skills.
• Keen attention to detail with the ability to meticulously format and edit legal documents and correspondence.
• Excellent communication skills and the ability to adapt quickly to changing environment/demands.
  
  

Have more questions? Connect with a recruiter directly.

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