Executive Recruiter | HR, Administrative, Operations | DC, MD, VA
LHH is currently hiring for a Legal Administrative Assistant role for our client, a mid-sized law firm in DC with a great culture. The role is hybrid (3x per week onsite). This position will be responsible for communication management, timesheets, expense reports, travel arrangements, documentation management, and calendar management.
Responsibilities:
Drafts routine correspondence and emails for principals
Proofs and edits principals’ correspondence.
Electronically files all correspondence according to firm guidelines.
Prepares client (board) meeting minutes and reports.
Enters the principal’s billing time and narrative into the LMS system.
Adds client and matter numbers to the time entries based on scheduled meetings, travel itineraries and the secretary’s understanding of the principal’s work.
Keeps track of timesheets and reminds the principal if there are days missing or apparent gaps in billed time.
Provides a bi-weekly time edit of LMS timesheets for the principal’s review and approval.
Prepares expense reports as expenses are incurred, submitting all expenses to accounting at end of the month so that the expenses can be included in the client’s next invoice.
Carefully tracks expenses on the principal’s personal credit card so the principal can easily reconcile account statement.
Makes air, hotel, and ground transportation arrangements for assigned principals.
Has contingency travel plans for a variety of scenarios to minimize the impact of schedule changes and emergencies.
Pulls documents and files from the DM or storage as needed or requested.
Properly profiles all documents going in or out of the principal’s office.
Manages the principal’s desktop in-box. Organizes materials with priority for the principal. Ensures urgent matters are handled in a timely manner when the principal is traveling and does not have access to in-box.
Prepares board/meeting materials for the principal in an organized manner with each component clearly identified.
Keeps the firm public calendar up to date by adding travel, meetings, calls and vacations
Qualifications:
5+ years of experience
Bachelor's degree
Experience in a law firm setting as a legal secretary/administrative assistant a must
Experience with Microsoft Suite
Strong attention to detail
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Legal Services
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